Executive Assistant

Executive Assistant — Sanare Regenerative Health

Location: Bangkok, Thailand (on-site/hybrid)

Industry: Healthcare / Regenerative Medicine

Reports to: CEO / Founding Team

Employment Type: Full-Time

About Sanare

Sanare is a regenerative health company building next-generation clinical and commercial infrastructure in the healthcare space. We move fast, operate across multiple time zones, and need an Executive Assistant who can be the operational backbone for our leadership team — someone who brings order, discretion, and follow-through to a high-growth, fast-moving environment.

Role Overview

We are hiring a full-time Executive Assistant based in Bangkok to support Sanare's leadership team. This role is central to keeping the founders and executive team organized, on schedule, and focused on high-value work. The ideal candidate is highly organized, discreet, proactive, and comfortable working across international time zones with healthcare-related communications, scheduling, and administrative operations.

 Key Responsibilities

• Manage complex, multi-time-zone calendars for executive team members, including scheduling, rescheduling, and prioritizing meetings
• Serve as a gatekeeper and first point of contact for internal and external communications (email, messaging platforms, phone)
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries
• Prepare, proofread, and organize correspondence, reports, presentations, and meeting materials
• Take meeting notes, track action items, and follow up to ensure deadlines and commitments are met
• Manage confidential and sensitive healthcare, business, and personnel information with absolute discretion
• Support coordination between clinical, commercial, and administrative teams across different countries and time zones
• Assist with vendor, partner, and investor communications and scheduling
• Organize and maintain digital filing systems, contracts, and key business documents
• Process expense reports, invoices, and basic administrative finance tasks
• Assist with event planning, including internal team meetings, offsites, and external partner/client meetings
• Anticipate the needs of the executive team and proactively solve problems before they escalate
• Handle ad hoc projects and special assignments as they arise in a fast-paced startup environment

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role, ideally supporting C-level or founder-level executives
• Experience in healthcare, life sciences, medical, or wellness industries strongly preferred
• Fluent in English (written and spoken) — This is a hard requirement given international coordination; Thai fluency is a plus
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines
• Strong written and verbal communication skills, with excellent judgment on tone and discretion
• Comfortable working across time zones with a distributed, international team
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and standard productivity/communication tools (Slack, Zoom, WhatsApp/Telegram)
• High degree of professionalism, confidentiality, and integrity — this role will handle sensitive healthcare and business information
• Self-starter who thrives with autonomy and minimal oversight but knows when to escalate
• Bachelor's degree preferred, but not required if experience demonstrates equivalent capability
• Based in or willing to be based in Bangkok, Thailand

What Success Looks Like

• Leadership's calendars run smoothly with zero double-bookings or missed commitments
• Communications are handled promptly, professionally, and with the right level of discretion
• Nothing falls through the cracks — action items are tracked and closed out
• The executive team can trust this person with sensitive information and high-stakes coordination
• Travel and logistics are seamless, even across multiple countries and time zones

Compensation & Benefits

• Competitive, commensurate with experience. Details to be discussed during the interview process.