EXECUTIVE ASSISTANT

Location: Siena - Italy

Department: Others

Philogen S.p.A. is seeking an Executive Assistant, a key figure who will work closely with the Board of Directors, contributing to the coordination and management of corporate activities.

Who We Are Looking For

We are looking for a motivated, highly organized Executive Assistant with excellent interpersonal skills to support Senior Management in day-to-day operations and help ensure the smooth and efficient running of business processes.

The role will report directly to the Executive Chairman and Chief Executive Officer.

Key Responsibilities

• Managing calendars, scheduling meetings, appointments, and business travel.
• Preparing documents, presentations, and reports.
• Coordinating internal and external communications (phone calls, emails, correspondence).
• Providing operational and organizational support to the General Management.
• Handling basic administrative tasks and maintaining company records.
• Monitoring deadlines and following up on assigned activities.

Requirements

• High school diploma or university degree in economics, languages, or related fields.
• Previous experience as an executive assistant or in an executive-level administrative role.
• Excellent command of Microsoft Office (Word, Excel, PowerPoint) and familiarity with digital tools.
• Strong organizational skills, attention to detail, and problem-solving abilities.
• Outstanding communication skills, confidentiality, and discretion.
• Fluent written and spoken English.

What We Offer

• Full-time employment under the Chemical and Pharmaceutical Industry CCNL.
• A stimulating and dynamic work environment.
• Opportunities for professional growth and development.
• We offer an annual salary package ranging from €26,000 to €31,000.

Positioning within the salary range will be determined based on objective and neutral criteria, taking into account the candidate’s skills, experience, and the level of responsibility associated with the role, as assessed throughout the selection process.

Work Location: Siena, Italy

We invite interested candidates to submit their applications expressly authorizing the processing of personal data in accordance with Legislative Decree 196/2003. Our recruitment adheres to the provisions of Legislative Decree 198/2006, and we welcome applications from candidates of any gender orientation or expression, sexual orientation, age, ethnicity, or religious belief.
In compliance with Directive (EU) 2023/970 and Italian Legislative Decree No. 96 of 7 May 2026, this job advertisement has been drafted using gender-neutral criteria.