Executive Assistant

How to Apply

Please submit your resume and a brief cover letter explaining why you are the ideal fit for this role to: [email protected]

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO to provide comprehensive administrative support and serve as a crucial liaison for our executive team. In this role, you will act as a force multiplier for our CEO—managing calendar priorities, facilitating key communication, keeping cross-functional projects on track, and ensuring smooth day-to-day operations.

The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and handles high-level confidential information with absolute discretion.

Key Responsibilities

Executive Support & Coordination

• Calendar & Agenda Management: Maintain the CEO’s complex agenda, proactively resolving scheduling conflicts and planning internal/external appointments, board meetings, and conferences.
• Meeting & Action Item Tracking: Attend key meetings to record concise minutes, outline clear action items, and follow up with owners to ensure timely execution.
• Communication & Gatekeeping: Screen incoming/outgoing correspondence (calls, emails, letters, packages) and route or respond as appropriate. Manage high-level communications with board members, executives, clients, and key partners.
• Travel Logistics: Coordinate end-to-end travel arrangements, including flights, accommodation, transport, and detailed itineraries.
• Confidentiality & Information Security: Manage sensitive company documents and executive data with strict adherence to confidentiality and professionalism.

Administrative & Operations Support

• Task Delegation & Tracking: Assist the CEO in delegating tasks to cross-functional team members and monitor progress toward completion.
• Record Management: Maintain organized, secure, and easily accessible digital and physical record-keeping systems.
• Research & Document Preparation: Conduct background research and compile high-level reports.
• Special Projects: Perform additional operational tasks, strategic projects, and administrative support as assigned by the CEO.

Qualifications & Skills

• Communication: Exceptional verbal and written communication skills with the ability to interface confidently with internal executives and external partners.
• Organization & Detail: Superior time-management skills with a demonstrated ability to prioritize complex workloads, multitask, and meet strict deadlines.
• Discretion: Uncompromising integrity and discretion when dealing with confidential and proprietary information.
• Tech-Savvy: Proficient with calendar tools, document management platforms (e.g., Google Workspace, Microsoft 365), and project management software.
• Resourcefulness: Strong problem-solving abilities with a proactive, solution-oriented mindset.

Pay: Php14,300.00 - Php19,000.00 per month

Work Location: In person