Executive Assistant

we are looking for a dependable, organized, and professional Executive Assistant to provide day-to-day administrative support to company leadership. This is a remote position for someone who is comfortable working independently, communicating professionally, and keeping multiple priorities organized.

The Executive Assistant will help keep schedules, communications, documents, and administrative tasks running smoothly. The right person will be detail-oriented, trustworthy, responsive, and comfortable working with confidential information.

This is an opportunity to become an important part of the team while supporting leadership and helping the company stay organized and efficient.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for company leadership
• Monitor and respond to emails and other routine correspondence
• Prepare, proofread, and organize reports, documents, presentations, and other business materials
• Maintain accurate digital records, files, spreadsheets, and company information
• Assist with data entry, tracking projects, and keeping important deadlines on schedule
• Coordinate communication with clients, agents, vendors, and other business contacts
• Handle routine phone calls and inquiries professionally when required
• Assist with preparing meeting materials, agendas, and follow-up items
• Support administrative and office-management activities remotely
• Help maintain organized records and ensure documents can be easily located when needed
• Assist with onboarding and administrative support for new team members
• Handle confidential company and client information with professionalism and discretion
• Perform other administrative tasks that help support leadership and daily business operations

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
• Familiarity with Google Workspace, including Gmail, Google Calendar, and Google Drive
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and prioritize responsibilities independently
• Professional and courteous communication with clients, vendors, and team members
• Ability to work with confidential information responsibly
• Reliable computer, webcam, microphone, and stable internet connection for remote work
• Ability to work independently while remaining responsive and dependable throughout the workday
• Experience with QuickBooks is a plus
• Real estate or property-management experience is a plus

Pay: $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Remote