Executive Assistant

Job Summary:
We're making room on our team for a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. This role reaches far beyond calendar management: you'll find revenue opportunities, run outreach campaigns, manage research projects, and keep several initiatives moving forward on your own. A great candidate is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Oversee calendars, scheduling, reminders, email organization, and document management across multiple ventures
• Identify partnership, sponsorship, and booking opportunities, then run outreach and follow-up to close them
• Create and update contact databases, opportunity trackers, and pipeline records
• Coordinate bookings and shoots, organize deliverables, and track payments until received
• Carry out market, vendor, competitor, and pricing research for a new product-based business launch
• Investigate business setup requirements, startup costs, and vendor comparisons, and deliver clear recommendations
• Develop and maintain a goal framework that splits annual objectives into quarterly, monthly, biweekly, and weekly actions
• Produce a weekly performance review of opportunities created, revenue influenced, costs avoided, and time saved
• Apply data and analytics to see what's working, flag what isn't, and recommend strategy changes
• Rework schedules and priorities on a set cadence so nothing stalls or gets lost
• Prioritize incoming work by urgency, revenue impact, and required involvement, escalating only what truly needs a decision

Mandatory Skills:

• Track record as an executive assistant, operations coordinator, or business support professional
• Earlier leadership experience and comfort owning projects end to end
• Strong research skills and the ability to find companies, contacts, and market data independently
• Background in cold or warm email outreach, including follow-up sequences and response tracking
• Comfortable with spreadsheets, trackers, and basic data analysis for measuring performance
• Excellent written English and professional communication with outside brands and partners
• Strong prioritization and project management skills across several simultaneous workstreams
• Organized, precise, and independent in your work with minimal supervision
• Sound judgment to make reasonable calls when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand
• Background in the beauty, fashion, or creative industries
• Knowledge of influencer partnerships, brand collaborations, or talent booking coordination
• Experience helping with an e-commerce or product business launch, including supplier sourcing
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Ability to manage a few projects at the same time and adjust priorities without losing momentum
• Comfortable creating simple systems, trackers, and processes where none exist

Why Join Us:
This is a rare chance to work alongside an ambitious entrepreneur across several growing ventures, with real influence over the business's structure and direction. You'll be given genuine ownership, not a narrow task list, and your impact will be visible and measurable from month one. If you enjoy variety, autonomy, and building from the ground up, you'll do well here.