Executive Assistant

Are you hard-working, detail-oriented, and energized by getting things done? Do you love systems, processes, and checklists? Are you someone who takes ownership, anticipates what needs to happen next, and genuinely enjoys keeping a busy business organized? Do you take pride in going above and beyond and delivering exceptional service?

If you’re resourceful, organized, and ready to play a key role behind a successful real estate team, we should probably talk!

An Executive Assistant is needed for a top-ranking real estate team in the DC Metro Area (Virginia/MD/DC). With the help of this individual, the CEO will be able to focus more on selling real estate and less on the back-end and day-to-day administrative demands of the business.

This is a high-trust, hands-on role for someone who enjoys being the person who keeps things moving. You’ll support the CEO, agents, clients, and overall operation of the business, with responsibilities ranging from administrative and organizational support to systems, client service, marketing coordination, and eventually team leadership.

Real estate is a dynamic, cyclical business, and the pace of this role will naturally change throughout the year. Some seasons will be exceptionally busy, with competing priorities and a high volume of transactions, while others may be more focused on organization, planning, and improving systems. We’re looking for someone who enjoys that variety and is comfortable adapting their pace and priorities based on what the business needs.

The ideal candidate will have a background in real estate; however, this is not required. More importantly, we’re looking for someone with a proven ability to create and implement systems and procedures, manage competing priorities, and take initiative without needing constant direction.

You should have a strong sense of urgency, love checking things off a to-do list, and be comfortable gradually taking on more responsibility and leadership within the team.

Compensation and Benefits:

• Salary Range: $60,000 - $65,000
• Paid Time Off (PTO)
• Stipend Benefits Available
• Bonuses - Considered after a 90-day period
• Rapid growth potential
• Hybrid Work Opportunity

Responsibilities

This person's primary responsibilities include, but are not limited to:

• Assisting and supporting the owner in all business and personal areas needing assistance.
• Maintaining database management system(s).
• Screening and directing phone calls; distributing correspondence.
• Handling requests and queries appropriately.
• Scheduling meetings and appointments.
• Producing reports, presentations, and briefs.
• Assisting and supporting multiple Agents (as needed) with whatever they need.
• Assisting clients and helping them to have an extraordinary experience.
• Managing day-to-day office operations.
• Tracking expenses accurately and creating effective budgets
• Lead Management Assistance
• Assisting with planning and assisting with annual client events
• Marketing of Listings, Business, and Team through social media and other avenues.
• Helping clients through the closing process.
• Coordinating and tracking contractors who are assisting clients with home updates.
• (Eventually) Hiring, training, and holding team members accountable.
• This person will LOVE checklists and "to-do" lists and will love paperwork.

Qualifications

• Outstanding organizational skills
• Exceptional attention to detail
• Resourceful and solutions-oriented
• Tech-savvy and able to quickly learn and navigate new systems and applications
• Able to multitask, prioritize, and manage competing deadlines
• Comfortable working independently while supporting a larger team
• Strong time-management skills and follow-through
• Excellent verbal and written communication skills
• Strong problem-solving abilities
• Discretion and ability to maintain confidentiality
• Customer-service mindset
• College degree and social media experience preferred
• Real estate experience is a plus, but not required
• Willingness to obtain a real estate license upon hiring (agent will reimburse)
• Comfortable working with strong personalities and a variety of people
• A CAN-DO, WILL-DO attitude and willingness to step in wherever needed to keep the business moving

Most Importantly…

We’re looking for someone who takes ownership.

Someone who doesn’t wait to be told every next step. Someone who sees a problem and thinks, “How can I fix this?” Someone who can handle a packed day when transactions, clients, agents, and deadlines all need attention—and who can also use quieter periods to organize, improve systems, and prepare the business for what’s next.

If you love being the person behind the scenes who makes everything run better, this could be an incredible opportunity for you.

About the company

Stansfield Signature is a growing team of dynamic, service-oriented consultants committed to "Spoiling Clients Every Day" throughout the process of buying, selling, renting, or investing in real estate.

Our passion is to transform lives. Our goal is to create steadfast, enthusiastic fans and clients for life. We do this by putting our clients' needs before ours Every Day.

We deliver 5-STAR, extraordinary customer service at all price points at the start of every relationship--from initial consultation, through closing and beyond. We serve DC, MD & VA clients with: Sincere Care, Passion, Outstanding Professionalism, Integrity, Luxury Marketing