Executive Assistant

Executive Assistant

Schedule:  Part-time, approximately 20 hours per week, with a consistent schedule typically spread across 3–4 working days. Hybrid, with regular in-office work in Newton, MA.

Reports to:  Executive Director

Compensation:

 $25–$30/hour, commensurate with experience, with expectation of annual increases.

Position Summary

Spark Newton is seeking an organized, detail-oriented  Executive Assistant  to support the day-to-day work of our growing nonprofit arts and culture organization.

Reporting to the Executive Director, this position will provide administrative support for Spark Newton’s  communications, community outreach, donor relations, and program coordination efforts . The Executive Assistant will help manage the many details that keep the organization moving, support the Executive Director’s work across a range of projects and priorities, and help make the day-to-day workload more manageable.

This is a varied role with responsibilities that shift throughout the year based on seasonal programming, organizational priorities, and current projects.

Responsibilities

• Provide day-to-day administrative and organizational support to the Executive Director, including preparing documents, correspondence, reports, meeting materials, and other organizational resources.
• Support the Executive Director’s work across Spark Newton’s programs, events, communications, community outreach, and donor relations.
• Help maintain calendars, deadlines, contact lists, shared files, databases, and other organizational systems.
• Distribute approved communications, including newsletters, website updates, social media posts, and other outreach materials, at the direction of the Executive Director.
• Support program, event, partnership, sponsorship, and donor-related projects through research, coordination, correspondence, follow-up, and other administrative tasks.
• Assist with special projects and other organizational needs as they arise.

Qualifications

Required:

• Experience in nonprofit administration, program coordination, communications, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines while staying organized.
• Proficiency with Google Workspace.
• Experience with Canva or other basic design tools.
• An interest in arts, culture, and community programming.

Preferred:

• Experience in an arts, culture, nonprofit, or community-based organization.
• Familiarity with Mailchimp, WordPress, and social media platforms.
• Comfortability with donor databases.

How To Apply:

Please submit a  cover letter and resume  to  [email protected]  with “Executive Assistant” in the subject line.  No phone calls, please.