Executive Assistant

• We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation
• In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices
• You’ll partner closely with teams in the UK and internationally, including the Affirm Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering
• Provide high-quality administrative support to two Vice Presidents
• Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
• Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion
• Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility
• Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time
• Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed
• Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational
• Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans
• Support and complete expense reporting and travel coordination through Navan travel system
• Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
• Provide administrative support and coordination for UK and EMEA projects and programmes as needed
• Pro-actively engage and develop effective ways of working utilising AI tools
• Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off

Benefits

• Compensation: We have a simple, flexible, and transparent remote-first compensation structure so you can make the best decisions for yourself and your family
• Spending Wallets: Access tech, food, lifestyle, and family planning wallets for your expenses
• Supportive Communities: Get involved with our employee resource groups and community groups
• Remote-first Workforce: If your role is remote, you can set up shop anywhere in your home country
• Generous Time Off: Take the time you need when life happens
• Health Benefits: Get a plan that fits your needs
• Mental Healthcare: Take care of your mind with great mental health programs
• Parental Leave: Birth and non-birth parents get 18 weeks’ paid leave. Plus, a 4-week return-to-work transition program, at full base pay
• Away Days: We offer 20 company-wide paid days off—which help our teams collectively pause to recharge
• Learning & Development: Engage in exciting learning programs to level up your growth- 8+ years of relevant executive support experience
• Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
• Experience providing clerk or administrative support for Board and/or sub-committee meetings
• Experience working in or supporting a regulated UK business
• Working knowledge of workplace AI tools - Codex and Claude
• Willingness to travel when required, including some international travel
• Comfortable and proven experience of working in a remote environment
• Excellent judgment, professionalism, discretion, and ability to handle confidential information
• Ability to work independently while collaborating effectively across teams, functions, and markets
• Complete discretion and confidentiality in all matters
• Ability to navigate ambiguity and lean into ad hoc projects and requests
• Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
• Strong communication skills and ability to give and receive feedback diplomatically
• Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities