Executive Assistant

Qualifications:

• College Graduate of any 4-year course
• With 1 to 3 years of relevant work experience in executive assistance, office administration, or a similar role
• Must be residing in Taguig City or nearby areas
• Strong verbal and written communication skills
• Excellent organizational, multitasking, and time management skills
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Trustworthy, discreet, and able to handle confidential information with integrity
• Professional, presentable, and properly groomed
• Emotionally mature, patient, and able to work under pressure
• Able to prioritize tasks and respond promptly to urgent requests

Job Description

• Provide comprehensive administrative and organizational support to the SVP, including managing daily priorities and executive activities.
• Manage the SVP’s calendar, appointments, meetings, business engagements, and schedules.
• Coordinate meetings, conferences, business events, and travel arrangements, including itineraries, transportation, and accommodations.
• Handle internal and external communications, correspondence, emails, memoranda, and official documents on behalf of the SVP.
• Prepare, organize, maintain, and safeguard confidential reports, presentations, meeting materials, and executive records.
• Coordinate with department heads, managers, employees, clients, suppliers, and other stakeholders to support the SVP’s directives and business requirements.
• Monitor meeting action items, assignments, requests, and commitments, ensuring timely follow-up and completion.
• Process and monitor the SVP’s reimbursements, business expenses, cash advances, and supporting documents in accordance with company policies.
• Assist in preparing reports, presentations, summaries, and other materials for management discussions and decision-making.
• Support special projects, company initiatives, research, and other assignments requiring coordination and administrative assistance.
• Maintain strict confidentiality of sensitive executive, financial, operational, and company information.
• Perform other duties as assigned by the SVP.

Job Summary

The Executive Assistant provides high-level administrative and organizational support to the Senior Vice President (SVP), ensuring efficient management of schedules, communications, meetings, and executive priorities. The role requires discretion, strong coordination skills, attention to detail, and the ability to handle confidential information and multiple tasks in a fast-paced environment.