Executive Assistant

Executive Assistant / Tax Project Administrator

6-Month Contract with goal of long-term

Pay Rate: $40-50/hr

Hybrid, 4 days on-site in El Segundo, CA

About The Role We are seeking an experienced Executive Assistant / Tax Project Administrator to provide high-level administrative and operational support to the Corporate Controller’s Office and Tax leadership teams . This position will work directly with the SVP & Corporate Controller and SVP of Tax , serving as a trusted partner who can anticipate needs, manage competing priorities, and ensure the leadership teams operate efficiently.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with confidential information, global teams, and constantly changing priorities.

What You’ll Do

• Manage complex calendars, schedules, correspondence, and meeting coordination for the SVP & Corporate Controller, SVP of Tax, and department leadership.
• Prioritize competing requests, resolve scheduling conflicts, and exercise sound judgment when determining appropriate responses and next steps.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reports.
• Prepare and organize presentations, reports, meeting materials, agendas, correspondence, and other executive communications.
• Assist with materials and logistics for Audit Committee, CFO, Finance leadership, and other executive meetings.
• Coordinate information and data collection across global Finance teams and organize materials for leadership review.
• Manage vendor invoices, purchase orders, vendor setup, budget tracking, and other financial administrative activities for the Tax department.
• Assist with correspondence and documentation related to tax authorities, notices, and inquiries.
• Maintain accurate records, contact lists, departmental documentation, and other confidential information.
• Coordinate office services, meeting rooms, supplies, meals, and other departmental needs.
• Partner with IT and other internal teams to resolve desktop and technology-related issues.
• Support special projects and departmental initiatives, including activities associated with the financial close process.
• Work closely with other executive assistants and administrative teams to coordinate schedules, meetings, events, and shared priorities.
• Anticipate executive and departmental needs and proactively take action to keep priorities moving forward.
• Handle sensitive and confidential information with discretion, professionalism, and integrity.
• Take on additional administrative and operational responsibilities as the needs of the executive and department evolve.

What We’re Looking For

• 7+ years of administrative experience supporting senior executives, preferably in a corporate environment.
• Experience supporting C-suite executives, Finance, Accounting, Tax, or Controller organizations is highly valued.
• Bachelor's degree preferred, but not required.
• Strong written and verbal communication skills.
• Experience working with domestic and international teams across multiple time zones.
• Exceptional organizational skills and attention to detail.
• Ability to manage rapidly changing schedules and competing priorities while maintaining accuracy.
• Expert proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong problem-solving skills and the ability to independently manage a high volume of work.
• Ability to respond with appropriate urgency when situations require quick decisions or turnaround.
• Excellent interpersonal skills and the ability to build effective relationships across all levels of an organization.
• Highly proactive, self-motivated, and comfortable working independently as well as collaboratively.
• Strong judgment and discretion when handling confidential, sensitive, or business-critical information.
• Ability to anticipate needs, think ahead, and proactively support executive priorities.
• Professional and culturally sensitive approach when interacting with employees, executives, visitors, vendors, and external partners.
• Flexibility to occasionally adjust working hours to accommodate executive and business needs.
• Demonstrated curiosity and willingness to continuously learn, take on new challenges, and expand responsibilities.

What Success Looks Like

Success in this role means becoming a trusted extension of the Corporate Controller and Tax leadership teams — keeping calendars and priorities organized, anticipating needs before they arise, ensuring meetings and projects run smoothly, and providing reliable operational support across the department.

The successful candidate will bring a high level of discretion, organization, responsiveness, and ownership while developing the ability to take on increasingly complex responsibilities over time.

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