Executive Assistant

Smart Joules

• India
• Permanent
• Operations

Job Description:

Job Title: Executive Assistant – CEO Offic****e

Location: Delhi

Department: CEO Office

Reporting To: Chief Executive Officer (CEO)

Role Overview

The Executive Assistant (EA) to the CEO will provide high-level administrative, operational, and strategic support to the CEO. The role requires excellent organizational skills, confidentiality, communication ability, and the capability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage CEO’s calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, including board and leadership meetings.
• Prepare agendas, presentations, MOM (Minutes of Meeting), and follow-ups.
• Screen calls, emails, and correspondence on behalf of the CEO.
• Act as the primary point of contact between the CEO and stakeholders.

Coordination & Communication

• Liaise with internal teams, leadership members, clients, and external partners.
• Ensure smooth information flow from the CEO’s office across departments.
• Draft professional emails, reports, presentations, and official communications.

Operational Support

• Track action items and ensure timely closure.
• Assist in strategic projects and business initiatives.
• Maintain confidential documents, reports, and records.

Administrative Management

• Manage travel arrangements, expense reports, and reimbursements.
• Organize events, leadership visits, and executive reviews.
• Maintain filing systems and executive documentation.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–8 years of experience as Executive Assistant / Personal Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities.

Preferred Skills

• Experience supporting CXO / Founder / CEO level executives.
• Strong stakeholder management skills.
• Project coordination or strategic support exposure.

Key Competencies

• Time Management
• Attention to Detail
• Confidentiality & Integrity
• Problem Solving
• Communication Skills
• Proactive Approach

Experience Range:

2 - 6 years

Educational Qualifications:

Any graduation ,and Any PG ,and Any Doctorate

Job Responsibilities:

Job Title: Executive Assistant – CEO Office

Location: Delhi

Department: CEO Office

Reporting To: Chief Executive Officer (CEO)

Role Overview

The Executive Assistant (EA) to the CEO will provide high-level administrative, operational, and strategic support to the CEO. The role requires excellent organizational skills, confidentiality, communication ability, and the capability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage CEO’s calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, including board and leadership meetings.
• Prepare agendas, presentations, MOM (Minutes of Meeting), and follow-ups.
• Screen calls, emails, and correspondence on behalf of the CEO.
• Act as the primary point of contact between the CEO and stakeholders.

Coordination & Communication

• Liaise with internal teams, leadership members, clients, and external partners.
• Ensure smooth information flow from the CEO’s office across departments.
• Draft professional emails, reports, presentations, and official communications.

Operational Support

• Track action items and ensure timely closure.
• Assist in strategic projects and business initiatives.
• Maintain confidential documents, reports, and records.

Administrative Management

• Manage travel arrangements, expense reports, and reimbursements.
• Organize events, leadership visits, and executive reviews.
• Maintain filing systems and executive documentation.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–8 years of experience as Executive Assistant / Personal Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities.

Preferred Skills

• Experience supporting CXO / Founder / CEO level executives.
• Strong stakeholder management skills.
• Project coordination or strategic support exposure.

Key Competencies

• Time Management
• Attention to Detail
• Confidentiality & Integrity
• Problem Solving
• Communication Skills
• Proactive Approach

Skills Required:

Business Communications

Candidate Attributes:

Job Title: Executive Assistant – CEO Office

Location: Delhi

Department: CEO Office

Reporting To: Chief Executive Officer (CEO)

Role Overview

The Executive Assistant (EA) to the CEO will provide high-level administrative, operational, and strategic support to the CEO. The role requires excellent organizational skills, confidentiality, communication ability, and the capability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage CEO’s calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, including board and leadership meetings.
• Prepare agendas, presentations, MOM (Minutes of Meeting), and follow-ups.
• Screen calls, emails, and correspondence on behalf of the CEO.
• Act as the primary point of contact between the CEO and stakeholders.

Coordination & Communication

• Liaise with internal teams, leadership members, clients, and external partners.
• Ensure smooth information flow from the CEO’s office across departments.
• Draft professional emails, reports, presentations, and official communications.

Operational Support

• Track action items and ensure timely closure.
• Assist in strategic projects and business initiatives.
• Maintain confidential documents, reports, and records.

Administrative Management

• Manage travel arrangements, expense reports, and reimbursements.
• Organize events, leadership visits, and executive reviews.
• Maintain filing systems and executive documentation.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–8 years of experience as Executive Assistant / Personal Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities.

Preferred Skills

• Experience supporting CXO / Founder / CEO level executives.
• Strong stakeholder management skills.
• Project coordination or strategic support exposure.

Key Competencies

• Time Management
• Attention to Detail
• Confidentiality & Integrity
• Problem Solving
• Communication Skills
• Proactive Approach

Job Code: KL-35FWE37F

About Us

As our planet faces the alarming reality of warming temperatures, India is confronting a critical challenge: by 2030, heat stress events could cost the nation 34 million full-time jobs—equivalent to 5.8% of its working hours. In this context, HVAC systems are no longer a luxury but a fundamental necessity.

The escalating demand for cooling in India is projected to necessitate an additional 800 GW of power generation, exacerbating carbon emissions and accelerating climate change. With HVAC systems already accounting for up to 60% of energy costs, the people, the planet, and profit appear to be at cross-roads with each other, making it imperative to decouple the gridlock.

The answer to this impending conundrum lies in Energy Efficiency.
We are Smart Joules. And, we are pioneering the journey towards profitable decarbonization.

Why Us?

OUR VISION
To reduce 29 million tonnes of Co2 by 2030 by pioneering profitable decarbonization.

OUR MISSION
To make energy efficiency simple, substantial and profitable through cooling-as-a-service business models, intelligent automation technologies and efficiency-first processes, culture and values.