Executive Assistant

We are seeking an energetic, highly proactive, and sharp Executive Assistant (EA) to provide administrative and operational support to senior management. The ideal candidate acts as a force multiplieranticipating business needs, managing calendar complexities, and handling logistics for seamless interstate travel between Mumbai and Chennai.

Key Responsibilities:-

Executive Support & Coordination

• Manage, filter, and prioritize daily calendars, meetings, and priority task lists for senior management.
• Draft executive communications, presentations, agendas, and meeting minutes.
• Act as a reliable liaison between senior leadership, internal departments, and external clients/stakeholders.
• Maintain complete confidentiality regarding corporate strategic decisions, financial details, and personal documentation.

Travel & Mobility Management

• Plan, book, and coordinate domestic travel arrangements (flights, ground transport, accommodations) primarily between Mumbai and Chennai.
• Accompany management on business trips to manage logistics, schedule changes, and real-time meeting support on-site.

Administrative & Project Operations

• Track action items from executive meetings and ensure cross-functional teams deliver on agreed deadlines.
• Organize corporate documents, contracts, and digital file archives.
• Prepare brief briefing packs, research notes, and background documentation prior to key client meetings.

Key Requirements & Qualifications

• Experience: 2 to 5 years of relevant experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting senior leadership.
• Agility & Readiness to Travel: Willingness and flexibility to travel frequently between Mumbai and Chennai on short notice.
• Communication Skills: Excellent written and verbal communication skills in English; familiarity with English & Hindi
• Technical Proficiency: Hands-on expertise with Google Workspace / MS Office (Excel, PowerPoint, Word), calendar management tools, and project tracking platforms.
• Soft Skills: High emotional intelligence, proactive problem-solving, sharp attention to detail, and a resourceful mindset under pressure.

What We Offer

• Opportunity to work closely with top-level leadership and gain cross-city business exposure.
• Full coverage for all official travel, lodging, and logistical expenses.