Executive Assistant

Executive Assistant

Location: Bidadi, Karnataka
Experience: 410 Years
Work Mode: Work from Office
Working Days: 6 Days a Week
Department: Executive Office / Corporate Office
Reporting To: CEO / Senior Management

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and coordination support to senior management. The ideal candidate should be capable of managing multiple priorities, maintaining confidentiality, coordinating with internal and external stakeholders, and ensuring timely follow-up on important tasks and commitments.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including meeting agendas, room arrangements, and Minutes of Meeting (MoM).
• Track action points and follow up with respective departments to ensure timely closure of tasks.
• Handle emails, correspondence, phone calls, and other communication on behalf of the executive as required.
• Prepare and format reports, presentations, MIS, letters, and other business documents.
• Coordinate domestic and international travel arrangements, accommodation, transportation, and itineraries.
• Act as a key point of contact between the executive office and internal departments, clients, vendors, and other stakeholders.
• Maintain confidential files, records, documents, and executive information with a high level of discretion.
• Assist in preparing management reports, presentations, and business updates.
• Coordinate with various departments to collect information and provide timely updates to senior management.
• Maintain trackers for important projects, assignments, deadlines, and follow-ups.
• Support senior management in special projects, business initiatives, meetings, events, and other assignments.
• Ensure professional and timely communication with internal and external stakeholders.
• Handle any other responsibilities assigned by the CEO / Senior Management.

Required Skills & Qualifications

• Bachelor's degree in any discipline.
• 4–10 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
• Experience supporting CEO, MD, CXO, Director, or Senior Management will be preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
• Strong calendar management, coordination, documentation, and follow-up skills.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and stakeholder-management skills.
• Ability to handle confidential and sensitive information with complete discretion.
• Professional, well-groomed, proactive, and solution-oriented approach.
• Ability to work independently and manage priorities in a fast-paced environment.
• Candidates who are comfortable working 6 days a week from the Bidadi office are preferred.

Key Competencies

• Executive & Administrative Support
• Calendar & Meeting Management
• Communication & Coordination
• Follow-up & Task Management
• Documentation & MIS
• Travel Management
• Stakeholder Management
• Confidentiality & Discretion
• Time Management
• Problem Solving