Executive Assistant

Company: Sphere Travel Media & Exhibitions
Location: Domlur, Bengaluru
Experience Required: 2–5 Years
Work Schedule: 6 Days a Week

About the Role

We are seeking a highly organized, proactive, and dependable Executive Assistant to work closely with the Founder of Sphere Travel Media & Exhibitions. This role demands strong multitasking abilities, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

• Calendar & Schedule Management
• Efficiently manage the Founder’s calendar, appointments, meetings, and daily priorities.
• Communication Management

Screen calls, manage emails, draft responses, and ensure timely follow-ups on key matters.

• Travel Coordination

Plan and manage domestic and international travel, including bookings, itineraries, and logistics. Prepare agendas, presentations, and reports; record minutes and track action points. Act as a liaison between the Founder and internal/external stakeholders, ensuring seamless communication. Assist in planning and executing travel media events and exhibitions. Handle sensitive information with utmost professionalism and confidentiality. Support day-to-day operations and special projects as required.

Required Skills & Qualifications

• Meeting & Reporting Support
• Stakeholder Coordination
• Event & Exhibition Support
• Confidentiality & Discretion
• Operational & Ad-hoc Support
• 2–5 years of experience as an Executive Assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in MS Office / Google Workspace
• Ability to multitask and prioritize effectively
• High level of discretion and professionalism
• Strong attention to detail and problem-solving skills

Application Question(s):

• How many years of experience do you have as an Executive Assistant or in a similar role?
• Have you supported a Founder or senior leadership before? If yes, briefly describe your role
• What kind of calendar and schedule management have you handled (e.g., volume of meetings per day, complexity)?
• Describe your experience in handling travel arrangements (domestic/international)?
• How do you prioritize tasks when everything is urgent? Give a brief example
• Are you comfortable with a 6-day work week from our office at domlur in bengaluru?
• If you get selected, Can you join immediately?
• What is your current ctc?
• What is your expected ctc?

Work Location: In person