Executive Assistant

Key Responsibilities

• Travel management book flights, trains, cabs and hotel stays; plan full itineraries; coordinate visas/forex if international travel is involved
• Calendar & meeting management schedule and reschedule internal/external meetings, resolve calendar conflicts, send reminders and agendas, arrange venues/video links
• Time & records maintenance — maintain the President's daily schedule log, attendance/movement records, and follow up on pending action items from meetings
• Correspondence — draft and proofread emails, prepare minutes of meeting (MoM), track follow-ups and deadlines
• Confidentiality — handle sensitive business, financial, and personal information with strict discretion
• Expense & vendor coordination — manage travel expense reports/reimbursements; liaise with travel agents, drivers, hotels, event vendors
• Cross-functional coordination — interface with other department heads, their EAs, and external stakeholders (clients, board members, regulators) on the President's behalf
• General administrative support — ad-hoc tasks as required by the President's office

Requirements

• Graduate in any discipline; a diploma/certification in secretarial practice or office administration is a plus
• 3–7 years' experience as PA/EA to a CXO, MD, Chairman, or President-level executive (not just general admin/office assistant roles)
• Excellent spoken and written English; polished, professional communication
• Strong hands-on skills in MS Outlook (calendar management), Word, Excel, PowerPoint, and familiarity with travel-booking portals (MakeMyTrip for Business, Yatra Corporate, etc.)
• High discretion, judgment, and ability to prioritize a busy, shifting schedule
• Presentable and composed under pressure — often the first point of contact for VIPs
• Willingness to be flexible with working hours when the President's schedule demands it