Executive Assistant

About the role

We are looking for a highly organized, discreet, and proactive Executive Assistant who can provide direct administrative and coordination support to Management. The role is responsible for managing schedules, communications, meetings, reports, follow-ups, documents, and priority tasks while ensuring that important matters are monitored and acted on promptly.

Key responsibilities

• Provide day-to-day administrative support to Management
• Organize and prioritize executive tasks, requests, and follow-ups
• Prepare correspondence, reports, presentations, and other business documents
• Manage Management calendars, appointments, meetings, and business schedules
• Coordinate meeting schedules with internal teams, clients, suppliers, and external parties
• Prepare meeting agendas, materials, and relevant documents
• Attend meetings when required and prepare accurate minutes or action points
• Draft and organize professional emails, letters, memos, and other correspondence
• Maintain organized physical and digital files and track documents requiring signature, review, approval, or action
• Assist with travel arrangements, transportation, accommodation, itineraries, and related requirements when needed

About you

• Experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Coordinator, or similar role
• Strong organizational and time-management skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Ability to prepare professional business correspondence and reports
• Proficiency in Microsoft Office, Google Workspace, or similar productivity tools
• Experience with calendar management, meeting coordination, and task tracking
• Ability to work independently and exercise sound judgment
• High level of professionalism, discretion, and confidentiality