Executive Assistant

Key Responsibilities

• Manage and maintain executive calendars, schedules, appointments, and business commitments.
• Coordinate meetings, including scheduling, agendas, logistics, and follow-ups.
• Prepare, organize, and maintain business documents, presentations, reports, and other correspondence.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Coordinate and communicate effectively with internal teams, executives, clients, and other stakeholders.
• Anticipate executive, team, and client needs and proactively address potential issues.
• Analyze complex situations and recommend appropriate solutions or courses of action.
• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
• Support business operations and administrative processes to ensure efficient day-to-day activities.
• Build and maintain strong, professional relationships with clients and stakeholders.
• Provide guidance and support to team members when needed.
• Identify opportunities to improve processes, workflows, and overall team efficiency.
• Adapt to changing business requirements and work effectively in situations involving ambiguity.

Required Qualifications

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
• At least 4 years of experience as an Executive Assistant, Senior Executive Assistant, Business Support Specialist, or in a related role.
• Strong oral and written English communication skills.
• Proven experience supporting executives, senior leaders, clients, or key stakeholders.
• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Preferred Skills and Competencies

• Strong client relationship and stakeholder management skills.
• Excellent organizational and coordination abilities.
• Leadership skills and the ability to provide guidance to team members.
• Strong critical thinking, judgment, and problem-solving abilities.
• Ability to navigate and resolve complex situations effectively.
• Strong business acumen and understanding of organizational operations.
• Proactive approach to anticipating business, executive, and client needs.
• Excellent attention to detail and ability to manage competing priorities.
• Commitment to continuous learning and professional development.
• Adaptability and willingness to work in an environment with changing priorities and ambiguity.
• Ability to collaborate effectively across different teams and levels of the organization.

Application Question(s):

• Are you open to working on a APAC shift schedule?
• When is your earliest availability to start?
• What was your most recent or previous salary (in PHP)?
• What is your expected salary in Philippine Peso (PHP)?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Administrative Assistance: 4 years (Preferred)

Work Location: Hybrid remote in Pasig