Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will serve as the right hand to senior management, ensuring smooth daily operations and seamless communication across departments. Your energetic approach and proactive mindset will help elevate productivity, manage complex schedules, and support a variety of administrative functions. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and technical proficiency will truly shine.

Duties

• Manage executive calendars, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts
• Coordinate domestic travel arrangements, including flights, hotels, transportation, etc.
• Prepare, submit, and track expense reports in accordance with company policies
• Organize meetings, events, and offsite activities, including room reservations, catering, agendas, and materials
• Support miscellaneous projects, including data gathering, presentation preparation, document management, and meeting follow-up
• Prioritize competing requests, proactively anticipate needs, and respond with a strong sense of urgency to support business objectives and executive priorities
• Exercise sound judgment in assessing priorities, escalating issues appropriately, and driving timely resolution of action item
• Monitor and coordinate action items to ensure timely completion
• Maintain confidential and sensitive information with discretion
• Provide general administrative support as needed to ensure efficient day-to-day operations

Requirements

• Requires at least 3 years of prior relevant experience​
• ​​Outstanding verbal and written communication skills ​
• ​​Ability to work in a fast-paced environment ​
• Prior experience working in insurance or other regulated markets preferred but not required
• Experience supporting Vice President-level leaders required
• Demonstrated ability to prioritize competing demands, exercise sound judgment, and act with a strong sense of urgency in a fast-paced environment required
• Experience supporting executives – VP+
• Healthcare or other highly regulated market
• Ability to prioritize, work in a fast-paced environment; highly self-sufficient and able to resolve conflict
• Ability to craft professional email communications
• Concur, PowerPoint, Outlook, Word, Teams
• Ability to plan and host online team activities
• Education Requirements: High School
• MS Office 365 – Outlook, PowerPoint, Word, Teams; Concur; UltiPro or other time management software

Pay: $20.00 per hour

Application Question(s):

• Please provide your email address.
• Do you experience of supporting Chief or VP level executive ?
• Do you have any experience from Healthcare industry?
• Do you have any experience with Concur; UltiPro or other time management software ?

Education:

• High school or equivalent (Preferred)

Experience:

• Executive Assistant: 1 year (Preferred)
• Administrative: 1 year (Preferred)
• Healthcare: 1 year (Preferred)

Work Location: In person