Executive Assistant

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Executive Assistant, Administrative Officer, or in a similar high-level support role.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Discretion in handling sensitive and confidential information.
• Ability to work independently, with sound judgment and initiative.

Job Description:

Administrative Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.
• Prepare, edit, and review documents, reports, presentations, and communications.
• Maintain organized filing systems (both digital and physical) for easy retrieval of important documents.

Coordination & Communication

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate board meetings, leadership team meetings, and other executive-level gatherings, including preparing agendas, materials, and minutes.
• Ensure timely dissemination of information from the CEO’s office to concerned departments.

Project & Office Management

• Assist in monitoring ongoing projects, preparing status reports, and following up on action items.
• Support strategic initiatives and help track organizational goals.
• Manage sensitive information with a high degree of confidentiality.

Financial & Reporting Support

• Assist with budget preparation, expense reports, reimbursements, and financial documentation as required.
• Coordinate with the accounting/finance team for approvals and document submissions.