Executive Assistant

Key Responsibilities

• Manage the executive's calendar, appointments and meeting schedules, resolving conflicts and prioritising as needed.
• Screen and handle calls, emails and correspondence on the executive's behalf.
• Arrange domestic and international travel, including tickets, hotels, visas, itineraries and local transport.
• Prepare agendas, take minutes, and track action items and follow-ups after meetings.
• Draft, proofread and format emails, letters, reports, MIS and presentations.
• Coordinate with internal teams, clients, vendors and external stakeholders.
• Process and track expense claims, invoices and reimbursements.
• Maintain confidential files, contracts and records, both physical and digital.
• Organise board meetings, review meetings, events and office visits.
• Handle ad hoc administrative and special projects as assigned.

Required Qualifications

• Graduate in any discipline (BBA, B.Com or BA preferred).
• Minimum 2 years of experience supporting senior management.
• Strong written and spoken English and Hindi.
• Proficient in MS Office (Word, Excel, PowerPoint) and Outlook or Google Workspace.
• Excellent time management, with the ability to multitask and work to deadlines.
• High level of professionalism, integrity and confidentiality.

Preferred Skills

• Experience with travel booking portals and expense management tools.
• Basic knowledge of MIS reporting and data tracking in Excel.
• Comfortable with video conferencing tools (Zoom, Teams, Google Meet).
• Ability to work independently and anticipate needs.

Key Competencies

Communication, organisation, discretion, problem-solving, initiative, attention to detail and a polite, professional manner.

Pay: ₹25,000.00 - ₹45,000.00 per month

Work Location: In person