Executive Assistant

Chef’s Secret Inc. is seeking a highly organized, strategically minded, and proactive Executive Assistant to the Chief Operating Officer (COO) to join our executive leadership team at our head office in Santolan, Pasig City.

Strategic Liaison & Operations Oversight

• Act as the COO’s primary representative in tracking departmental milestones across production, logistics, engineering, and R&D.
• Attend high-level operational meetings with or on behalf of the COO; capture critical action items, follow up with department heads, and ensure timely project execution.
• Intercept, review, and filter incoming operational reports, capital expenditure (CapEx) requests, and contracts before they reach the COO's desk.

Data Analysis & Executive Reporting

• Consolidate complex operational data into concise executive summaries, dashboards, and KPI tracking sheets for the COO's review.
• Draft high-quality corporate presentations, strategic plans, and official memos directed to internal stakeholders and external business clients.

Calendar, Crisis, & Information Management

• Manage the COO’s complex calendar, prioritize critical meetings, resolve scheduling conflicts, and protect executive focus time.
• Filter and manage critical communication, serving as an effective gatekeeper while maintaining professional relationships across all company tiers.
• Handle sensitive and proprietary company data with the absolute highest level of discretion and confidentiality.

Education: Bachelor’s degree in Business Administration, Industrial Engineering, Operations Management, or a related corporate discipline. An MBA or equivalent advanced units is a distinct advantage.

Experience: Minimum of 5 years of professional corporate experience, with at least 3 years acting as an Executive Assistant to a C-Level Executive (CEO, COO, CFO) or working in an Operations Management/Project Management role.

Industry Context: Experience within a manufacturing, FMCG, food production, or supply chain environment is highly preferred.

Technical Skills: Elite proficiency in MS Office (Advanced Excel, PowerPoint, Word) and corporate project management tools (Asana, Trello, or Jira). Strong familiarity with navigating ERP/SAP workflows is a plus.

Core Competencies: Exceptional business acumen, polished verbal and written communication skills, outstanding emotional intelligence (EQ), and top-tier crisis-management capabilities.

Pay: From Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person