Executive Assistant

Executive Assistant to the CEO Position Overview We are seeking a proactive, highly organized Executive Assistant to support the CEO and senior leadership. The primary purpose of this role is to streamline executive operations, manage complex calendars and travel, coordinate high-impact meetings and events, and act as a reliable point of contact for stakeholders. The ideal candidate combines strong administrative expertise with discretion, exceptional communication skills, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, prioritization of requests, and preparation of materials for meetings.
• Schedule and coordinate meetings across internal and external stakeholders, ensuring efficient use of the CEOs time and providing clear agendas and follow-up action items.
• Manage all aspects of domestic and international travel: booking flights, accommodations, ground transportation, preparing detailed itineraries, and handling expense reconciliation.
• Coordinate and manage conferences and large-scale meetings, including venue selection, vendor coordination, participant materials, audiovisual needs, and on-site logistics.
• Act as a liaison between the CEOs office and internal teams, external partners, and board members, maintaining professionalism and confidentiality.
• Support office management tasks as needed, including vendor relationships, supplies management, and maintaining an organized executive workspace.
• Plan and execute executive-level events and client-facing gatherings, collaborating with internal stakeholders to deliver polished experiences.
• Prepare and edit correspondence, presentations, and reports for executive review, ensuring accuracy, brand alignment, and timeliness.
• Anticipate executive needs, proactively resolve scheduling conflicts, and escalate issues with recommended solutions.
• Handle confidential and sensitive information with the utmost discretion and maintain strong organizational systems for records and documentation.

Qualifications

• Experience as an Executive Assistant supporting C-level executives, preferably supporting a CEO.
• Demonstrated expertise in executive calendar management, scheduling meetings across time zones, and prioritizing competing demands.
• Proven experience coordinating domestic and international travel and booking travel arrangements end-to-end.
• Experience planning and managing conferences, corporate events, or executive-level meetings.
• Strong written and verbal communication skills, with the ability to draft executive correspondence and prepare high-quality presentations.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple projects simultaneously under tight deadlines.

Benefits

• 5% Bonus
• 401K with match
• Health, Dental, Vision, LTD, and HSA
• 3 weeks PTO + 11 holidays

Email Your Resume In Word To [email protected]

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Luke Pulliam - Sr. Executive Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This is a new role.

This job was first posted by CyberCoders on 09/28/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications, and a virtual recruiter as part of the application process. A human recruiter reviews all results. Click here for details on our virtual recruiter .  Everforth CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. Everforth CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at [email protected] to make arrangements.

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