Executive Assistant

Job Summary

Haskoning is an independent consulting engineering company that is dedicated to creating a positive impact on people and planet. Backed by the expertise of over 6,000 colleagues working from offices in more than 20 countries, and with more than 140 years of experience under our belt, we are helping clients with challenges ranging from climate change and digital transformation to changing customer demands and the energy transition. Driven by our mission Enhancing Society Together, we believe that each and every one of us holds the power to deliver measurable positive impact on society through our projects, and in our own operations.

Responsibilities

Executive Administrative Support

• Manage the DAGs calendar, meetings, travel arrangements, visas, and itineraries.
• Prepare agendas, presentations, reports, and briefing materials.
• Handle correspondence, emails, escalations, and confidential information with discretion.
• Coordinate internal and external meetings and ensure effective schedule management.

Meeting Communication Management

• Organize leadership, management, and staff meetings.
• Prepare meeting agendas, distribute documents, record minutes, and track action items.
• Facilitate communication between the DAG and key stakeholders.
• Draft announcements, presentations, reports, and staff communications.

Business Operational Support

• Support preparation of business reports, dashboards, and management updates.
• Coordinate approvals, document workflows, budget tracking, and expense claims.
• Maintain records, filing systems, and organizational documentation.
• Monitor deadlines and ensure timely completion of key actions.

Stakeholder Project Coordination

• Serve as the primary point of contact for internal and external stakeholders.
• Liaise with HR, Finance, IT, Business Development, project teams, and clients.
• Support onboarding, client visits, workshops, leadership events, and employee engagement initiatives.
• Track strategic initiatives, follow up on action plans, and provide status updates to leadership.
• Assist in preparing presentations for management reviews, leadership meetings, and business updates.

Location

Noida

Requirements

• Candidate completed graduate degree.
• Strong coordination and stakeholder management skills with the ability to work across multiple teams and functions.
• Excellent record-keeping and documentation skills, ensuring accuracy, confidentiality, and compliance.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, and Teams) for reporting, presentations, and communication.
• Exceptional organizational and multitasking abilities with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to manage priorities and follow through on action items.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.