Executive Assistant

1. Administrative & Executive Support

• Manage calendars, schedule meetings, and arrange international calls/interviews across different time zones.
• Prepare reports, presentations, and recruitment dashboards as required.
• Maintain confidential records, candidate trackers, and documentation.

2. Recruitment Coordination

• Coordinate with overseas clients regarding job requirements, interview schedules, and feedback.
• Screen resumes, shortlist profiles, and share them with clients after approval from the recruitment team.
• Follow-up with candidates for documents, availability, interview reminders, and joining formalities.

3. Communication & Client Interaction

• Act as a communication bridge between Recruitment Manager, candidates, and international clients.
• Draft professional emails, interview invites, follow-up messages, and client updates.
• Handle queries related to recruitment process, job descriptions, or documentation.

4. Documentation & Compliance

• Collect, verify, and maintain candidate documents as per overseas hiring standards.
• Ensure compliance with visa requirements, medical checks, travel documents, and onboarding procedures.
• Maintain updated candidate files and ensure data accuracy.

5. Operational Support

• Prepare candidate trackers, MIS reports, and hiring status updates.

• Support bulk hiring drives, overseas client visits, recruitment events, and assessments.

• Coordinate travel arrangements, visa processing updates, and deployment schedules.

• Strong communication skills (verbal & written).

• Excellent coordination and follow-up abilities.

• High attention to detail and ability to work with sensitive information.

• Good knowledge of MS Office (Excel, PowerPoint, Word).

• Time-management and ability to multitask.

• Familiarity with overseas recruitment process, documentation, and visa requirements is an added advantage.

• Experience in overseas recruitment or manpower consultancy preferred.