Executive Assistant

DT: September 30, 2026

Accepting applicants for EXECUTIVE ASSISTANTwith the City of Lewiston. Applications are available from the Human Resources Department or online at www.lewistonmaine.gov.

GENERAL INFORMATION: Department: Administration

Barg. Unit: Non-Union

Status: Full-Time, Non-Exempt (37.5 hours/week)

Schedule: Follows current City Hall employee schedule

Grade: 5 ($28.26-$41.34/hour)

SUMMARY: Provides administrative and operational support to the Executive Suite, serving as the primary point of contact for City Administration. Oversees office operations, including scheduling, purchasing, supplies and inventory, financial reconciliation, budget tracking, payroll, and mailroom functions. Coordinates meetings, events, conferences, and special projects, including processing event applications, billing, and required City Council agenda materials. Oversees daily office operations, including office supplies and inventory, purchasing, financial reconciliation, budget tracking, and related administrative transactions. Performs payroll clerk duties and provides oversight of City Hall mailroom operations. Provides administrative support related to unions and Freedom of Information requests. Performs other duties as assigned by City Administration.

EDUCATION AND EXPERIENCE: Associates degree is preferred or up to two years related experience and/or training; or an equivalent combination of education and experience.

COME WORK IN LEWISTON: The City of Lewiston, Maine, is a growing city full of possibly. Lewiston is Maine's second largest city and is located on the banks of the Androscoggin River. Lewiston is known for it’s rich history and cultural diversity. Diverse career, educational, and recreational offerings for all ages render Lewiston an appealing place to visit, live, thrive, and settle. Its history is rich, one of a mill town that transformed into a multi-faceted economy. Lewiston is home to three first-rate colleges, two premier hospitals, popular eateries, breweries, monthly art walks, galleries, musical performances, entertainment, theatre, and an evolving public art scene. Urban to suburban, downtown to rural, Lewiston is also home to families and entrepreneurs from around the world with small shops and thriving manufacturers, generations of local businesses, and global firms. Certified “business friendly” by the State of Maine, Lewiston is a place where opportunity lives.

Submit City of Lewiston Employment Application, cover letter and complete resume via email, mail or in person directly to the Department of Human Resources, City Hall 27 Pine Street Lewiston, ME. Reach out to Heather Theriault the HR Director if you have any questions at [email protected] or by calling 207-513-3128.

Open until filled. Only interviewed candidates will be notified. Prospective candidates MUST submit all required documents (cover letter, resume and City of Lewiston Job Application) at time of application.Incomplete position inquiries, including those without accurate contact information, will be rejected.

Job Type: Full-time

Pay: $28.26 - $41.34 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person