Executive Assistant

About Us:
Join a fast-growing tech company that truly values your impact! At Highstep Technologies, we’re not just providing IT solutions — we’re driving the transformation of asset-intensive industries. As our team expands, we’re looking for an Executive Assistant who’s prepared to play a key role in keeping our operations running like clockwork.

Role Overview:
This isn’t your typical admin role. We’re searching for a proactive, detail-loving professional who takes pride in doing things right the first time — someone who thrives in a fast-paced environment and finds real satisfaction in making others’ lives easier. If you’re the type who spots problems before they happen, loves bringing structure to busy schedules, and enjoys being the go-to person everyone counts on, we want to hear from you.

Key Responsibilities:

• Provide high-level support to the CEO, including managing his calendar, email inbox, and travel arrangements.
• Oversee and support all office administrative duties to ensure smooth operations.
• Manage office supply inventory and place orders as necessary.
• Keep filing and other organizational systems updated.
• Take meeting notes, prepare weekly project reports, and provide recap emails to the team.
• Follow up with employees and contractors to ensure timely submission of time and other deliverables.
• Help build company processes for maximum efficiency.
• Answer, screen, and direct phone calls; take messages and schedule appointments.
• Handle mail, documents, packages, and courier deliveries.
• Perform all other general office tasks as assigned by the CEO.

Qualifications:

• Proven experience providing support and working directly with executive roles, preferably in technology fields.
• Experience with financial systems and vendor payments.
• Ability to apply critical thinking to reach productive and independent decisions on matters of significance.
• Demonstrates a high degree of accuracy and neatness in all work, and can complete tasks efficiently with little supervision.
• Excellent communicator with the ability to build relationships and collaborate across all levels.
• Strong attention to detail and multitasking abilities.
• Ability to handle confidential and sensitive information.
• Tech-savvy and up-to-date with the latest office tools and applications; quick to learn new systems.
• Bilingual (Spanish) is a plus, but not required.

Why Join Us?

• Join a dynamic, innovative team.
• Play a critical role in supporting the CEO and driving the company’s success.
• Work in an environment that values autonomy, initiative, and personal growth.

If you are ready to make a significant impact and help drive our success, we encourage you to apply!

To Apply: Please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role.

Job Types: Full-time, Contract

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative Experience: 1 year (Required)

Work Location: In person