Executive Assistant

We are looking for a reliable, organized, computer-savvy, and proactive Executive Assistant to provide administrative, marketing, supplier coordination, and personal assistance to the Executive. This critical position functions as the primary point of contact and administrative gatekeeper for all internal and external stakeholders on matters relating to the Executive Office.

Key Responsibilities and Duties

• Manage complex calendars, coordinate appointments across multiple time zones, and resolve meeting conflicts while protecting the executive's focus time.
• Filter incoming emails, screen phone calls, draft professional correspondence, and act as the primary liaison for employees, clients, and partners.
• Arrange comprehensive domestic and international travel itineraries, including flights, lodging, ground transportation, and meeting logistics.
• Prepare meeting agendas, create presentation slides (PowerPoint/Google Slides), record accurate meeting minutes, and track pending action items to completion.
• Compile data, create executive summaries, process expense reports, and manage basic bookkeeping or invoicing tasks.
• Oversee special projects, maintain digital and physical filing systems, and manage office supplies or administrative workflows.
• Handle sensitive corporate, financial, and personnel information with utmost discretion, integrity, and professional judgment.

Qualifications:

·         A Bachelor’s degree in Business Administration, Corporate Communications, or a related commercial discipline is highly preferred.

·         At least 1–2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar position

·         Proficient in Microsoft Word and Excel

·         Exceptional verbal and written communication skills to act as a primary point of contact

·         High level of professionalism and the ability to maintain strict confidentiality regarding sensitive company data

·         Superior multi-tasking, prioritization, and attention to detail