Executive Assistant

Key Responsibilities:

1. Director Coordination

Manage the Director's calendar, meetings, appointments, and travel plans.

Prioritize meetings and daily tasks.

Prepare meeting agendas and Minutes of Meeting (MOM).

Track action points and ensure timely closure.

2. Project & Business Coordination

Coordinate with Sales, Design, Production, Purchase, Site, Finance, Marketing, and HR teams.

Monitor progress of ongoing projects.

Track pending decisions and follow up with respective departments.

Prepare project status reports for management.

3. Management Reporting

Prepare daily, weekly, and monthly MIS reports.

Analyze departmental performance.

Maintain dashboards for sales, collections, production, procurement, and project execution.

Present management reports in a clear and structured format.

4. Client & Vendor Coordination

Coordinate meetings with key clients, builders, architects, consultants, and vendors.

Draft professional emails and business correspondence.

Follow up on important commercial discussions and commitments.

5. Documentation & Compliance

Prepare presentations, proposals, and company documents.

Maintain confidential records and management files.

Coordinate legal, compliance, and statutory documentation whenever required.

6. Cross-functional Follow-up

Ensure timely completion of tasks assigned by the Director.

Follow up with department heads on pending work.

Escalate critical issues requiring management intervention.

7. Event & Travel Management

Coordinate domestic and international travel.

Arrange meetings, factory visits, exhibitions, and business events.

Prepare travel itineraries and documentation.

8. Strategic Support

Conduct market research and competitor analysis.

Support business expansion initiatives.

Assist in preparation of annual business plans, budgets, and management presentations.