Executive Assistant

PFB JD for your references.

Required suitable experience: Min 2 years

Work Location: Santacruz

Travel Management:

• Arrange domestic and international travel, including flights, accommodations and ground transportation
• Ensure compliance with the companies travel policies and guidelines
• Expense Management:
• Handle the fuel, Travel, Telephonic Reimbursements.

Attendance Management of Team:

• Keep track of the attendance for the entire team and update, and as and when required get the approval for the same.
• Collaborate

Calendar Management:

• Maintain and manage complex calendars, prioritizing tasks and scheduling meetings efficiently.
• Coordinate internal and external meetings across multiple time zones.
• Proactively identify and resolve scheduling conflicts.
• Ensure appropriate buffer times for transitions between meetings.

Meeting Coordination & Communication:

• Schedule and send invites, prepare agendas.
• Ensure follow ups and action items from meetings are tracked and communicated.
• Serve as a point of contact for calendar- related inquiries and updates.
• Maintain confidentiality while handling sensitive information.
• Proficiency in calendar management tools like Google calendar, Microsoft outlook or similar platforms.