Executive Assistant

Stites & Harbison is seeking a highly organized and proactive Executive Assistant to support attorneys in our Business & Finance Service Group in Lexington, Kentucky. This role is ideal for an experienced administrative professional who enjoys managing complex schedules, coordinating projects, preparing professional documents, and providing exceptional client service in a fast-paced environment. The successful candidate will support attorneys working on corporate, banking, finance, commercial lending, and transactional matters. Previous legal experience is welcomed but not required.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

• Manage attorney calendars, schedules, appointments, meetings, travel arrangements, and critical deadlines.
• Coordinate projects, collect and organize information, track action items, and maintain reports.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and other business documents.
• Serve as a primary point of contact for clients and internal stakeholders, ensuring responsive and professional communication.
• Maintain electronic and physical files using the firm's document management systems.
• Assist with client onboarding, engagement letters, and file administration.
• Support monthly billing, time entry, invoicing, expense reports, and reimbursements.
• Coordinate meetings and events, including logistics, materials preparation, and follow-up activities.
• Protect confidential and sensitive information with discretion and professionalism.
• Provide administrative and project support to attorneys and other service groups as needed.

What You Bring

• Associate's or Bachelor's degree preferred; equivalent experience will be considered.
• Three or more years of executive assistant, administrative, project coordination, or related experience.
• Exceptional organizational and time-management skills.
• Strong communication and client service abilities.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with SharePoint, OneDrive, document management systems, or similar business technologies preferred.
• Strong attention to detail, judgment, and problem-solving skills.
• Ability to maintain confidentiality and professionalism at all times.

What We Offer

We offer a competitive salary and a full benefits package including health insurance, retirement plans, and paid time off.

Stites & Harbison was named to the Top 10 "Best Places to Work in Kentucky" for 2026 in the medium company category. The firm has made the list 20 times – 12 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Business & Finance Executive Assistant Application.” No phone calls, please.

Stites & Harbison, PLLC will only accept submissions if a signed, current fee agreement is in place.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: In person