Executive Assistant

Job Summary

We are seeking a highly organized Executive Assistant to provide exceptional support to our leadership team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with efficiency and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless workflow across departments. .

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and attention to detail
• Handle incoming calls using multi-line phone systems, directing inquiries professionally and courteously
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Word processing and productivity software
• Maintain organized filing systems both physically and electronically, including data entry into spreadsheets and databases
• Assist with office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative functions
• Support client communication efforts by responding promptly to inquiries and providing excellent customer service
• Perform bookkeeping duties using QuickBooks or similar accounting software to track expenses and manage invoices

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications for document creation and collaboration
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent phone etiquette and communication skills for front desk duties and client interactions
• Bilingual abilities are highly desirable to assist diverse client needs and enhance team communication
• Technical proficiency in office management tools, spreadsheets, data entry, and clerical processes
• Demonstrated experience in office experience or administrative roles with a focus on customer support and client communication
• High level of computer literacy including typing speed, proofreading accuracy, and familiarity with productivity software
• Experience with calendar management tools for scheduling appointments efficiently
• Personal assistant is a plus but not required

Pay: $25.00 - $30.00 per hour

Expected hours: 37.0 – 40.0 per week

Work Location: In person