Executive Assistant

CoForward carries out human resources consultancy services; this includes end-to-end recruitment for mid and c-level positions, employer branding, reorganisations, and talent management.

We are looking for an Executive Assistant to join our client, a holding company operating across various industries.

Key Responsibilities:

• Plan, organize, and manage the executive’s daily, weekly, and monthly business and personal calendar,
• Coordinate and organize the executive’s business and personal appointments, meetings, and schedules,
• Arrange meetings, appointments, visits, and related logistics,
• Prepare meeting materials, take meeting minutes, and follow up on action items,
• Manage the executive’s email, phone, and correspondence traffic, ensuring appropriate prioritization,
• Plan and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and related logistics,
• Maintain effective communication and coordination with relevant internal departments and external stakeholders,
• Support the preparation of reports, presentations, documents, and correspondence as required by the executive,
• Assess incoming information and requests appropriately and contribute to the effective use of the executive’s time,
• Ensure the regular and organized follow-up of documents, records, and information flow related to management processes,
• Coordinate the reception and hosting of guests, clients, and business partners,
• Support the planning and operational coordination of private meetings, events, and special occasions,
• Ensure the confidentiality and security of sensitive information and documents,
• Follow up on tasks and projects carried out with different departments in line with the executive’s requirements,
• Provide support for other administrative and operational processes as requested by senior management.

Qualifications:

• Bachelor’s degree from a relevant university department,
• At least 7 years of experience as an Executive Assistant,
• Previous experience in a holding company, group of companies, or corporate environment is preferred,
• Proficiency in MS Office applications,
• Advanced level of English ,
• Strong planning, organizational, and follow-up skills,
• Excellent written and verbal communication skills,
• Strong representation and professional communication skills,
• High level of discretion and sensitivity to confidentiality and information security,
• Detail-oriented, organized, and meticulous,
• Ability to work effectively in a fast-paced environment and adapt to changing priorities,
• Proactive, solution-oriented, and highly responsible.

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Detailed information on how your personal data is processed by Coforward within the framework of our Recruitment Selection and Placement service, you can find that at https://www.coforward.co/privacy-policy/