Executive Assistant

VedaPointe seeks an Executive Assistant professional to provide high-level support to our CEO and additional assistance to our executive team. This part-time role (15–30 hours per week with opportunity for growth to full time) requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment. The EA is a trusted partner who ensures operational efficiency and strategic alignment across executive priorities.

Responsibilities

Executive Support

– Manage complex calendars, meetings, and travel arrangements

– Understand and help align executive schedules with company priorities

– Prepare agendas, presentations, and briefing materials

– Handle confidential communications and sensitive information

– Provide limited, confidential support for personal appointments and requests

– Manage CEO emails, calls, and meeting requests

Communication & Coordination

– Serve as liaison between the executive and internal/external stakeholders

– Draft and edit emails, memos, and reports on behalf of the executive

– Coordinate board meetings and executive-level events

Operational & Project Support

– Track action items and follow up on deliverables

– Assist with special projects and cross-functional initiatives

– Maintain systems, processes, and documentation for efficiency

Strategic & Business Assistance

– Analyze data, prepare summaries, and highlight key insights for decision-making

– Anticipate executive needs and proactively solve problems

– Help prioritize initiatives and manage time effectively

Required Skills & Qualifications

– Exceptional organizational and time-management skills

– Strong written and verbal communication abilities

– High level of discretion and professionalism

– Ability to multitask and manage competing priorities

– Proficiency in Microsoft Office and collaboration platforms (MS Teams, Hubspot, etc)

– Problem-solving mindset and attention to detail

Key Traits for Success

– Proactive: Anticipates needs and takes initiative without waiting for direction

– Attention to detail: Able to spot inconsistencies and ensure professionalism in all communications

– Adaptable: Thrives in ambiguity and adjusts quickly to changing priorities

– Trustworthy: Handles sensitive information with absolute confidentiality

– Strategic Thinker: Understands business priorities and aligns support accordingly

– Relationship Builder: Maintains strong rapport with internal teams and external partners

– Calm Under Pressure: Manages high-stakes situations with composure and professionalism

Typical Experience & Education

– Bachelor’s degree preferred but not required

– Experience supporting C-suite or senior leadership highly valued

Do you believe you are a fit? Please send your resume/CV to [email protected].