Executive Assistant

Requisition ID

28720

Country

United States of America

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 17,000 colleagues globally serve clients from more than 130 offices across the globe. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership and Professional Development
• Total Rewards

Job description

KEY RESPONSIBILITIES

The Executive Assistant provides high-level support to designated senior leaders within Korn Ferry Leadership and Talent Consulting. Primary responsibilities include but are not limited to:

• Maintain daily schedule including internal and client meetings with keen attention to detail and seamless efficiency.

• Coordinate complex global scheduling and logistics, including executive travel and high-stakes client meetings. Act as a trusted business partner to senior leadership, managing complex priorities, communications, and operations in a fast-paced, global environment.

• Lead simultaneous high-priority initiatives, balancing competing demands while consistently delivering high-quality outcomes.

• Create and edit PowerPoint presentations, LOE/SOW/MSA Contracts, and other business documents. In addition, track contract status, etc.

• Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure using Concur.

• Prepare and submit bi-monthly accurate expense reports using Concur for leaders and reconcile statements. Prepare and save bi-monthly timesheets for partners and leaders, showing utilization time allocated to each engagement.

• Enter and update business development database, Salesforce, and prepare reports for review.

• Serve as administrative point of contact to maintain business relationships between the consultant/partner and key clients; must be exceptionally comfortable working with senior executives, exhibiting the appropriate level of discretion and sensitivity on high level candidates and clients. Draft and deliver communications as needed, ensuring clarity, consistency, and executive presence.

• Project related as appropriate: Engagement set-up, sales credit tracking, A/R follow-up, etc.

• Assist with other duties such as shared digital file maintenance (i.e. Teams, SharePoint), scanning, trouble shooting, and meeting/catering planning.

• Support other colleagues when possible, providing timely answers to requests.

• Assist with office management duties as needed and other duties as assigned.

LEADERSHIP CHARACTERISTICS

Outstanding Communication Skills. Must demonstrate competence and ease communicatingwith senior executives and their teams, as characterized by excellent verbal skills on the telephone and written skills in drafting and editing client-facing documents.

Intelligence and Intellectual Curiosity. Must be genuinely interested in learning aboutbusiness and industry characteristics/needs. Need the ability to quickly learn industry / company fundamentals. Need sufficient conceptual skills to understand broad industry concepts.

High Energy Level. Must work on multiple assignments simultaneously, adhere to best practiceguidelines. Must be willing to work hours required to complete the assignment.

Contribution to Team and Resources. Must be recognized as a natural team player who isinvested in the success of the team.

Entrepreneurial Spirit. Works with minimal direction; is a self-starter**.**

Efficiency. Works with multiple managers and prioritizes task effectively. Embraces the factthat Korn Ferry teams must prioritize client needs above all while adhering to the highest quality standards.Use sound judgment and decision-makingunder pressure, often with limited information, to maintain momentum and meet deadlines.

Persistence and Thoroughness. Ability to work in a fast-paced work environment, able toassertively navigate organizational structures, but with sensitivity and finesse. Reliably complete necessary paperwork and follow procedures effectively.

Discretion. Must project an understanding and appreciation for the confidentiality of client andcandidate information and protect it as appropriate.

EDUCATION, EXPERIENCE & OTHER QUALIFICATIONS

• A bachelor’s degree.
• Minimum of five years of relevant work experience as an executive assistant supporting senior leaders in a business environment required, ideally in a professional services firm.
• Demonstrated track record of sound judgment and professionalism with the ability to work with senior level executives across multiple business lines and regions.
• High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates.
• High level of business acumen; able to make timely decisions and drive to action.
• Strong analytical skills and ability to translate to operational processes.
• Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines.
• Excellent organizational capabilities, with high degree of prioritization.
• Excellent written and verbal communication skills; customer service focused with excellent phone etiquette.
• Excellent PowerPoint skills with proficiency in the Microsoft Office suite.
• Client management/service experience highly preferred.
• Experience in the talent management field a plus.

Korn Ferry may use AI as part of its recruitment process, but all hiring decisions are made by humans.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.

Background Check Disclaimer

The successful candidate will need to complete background checks as part of our recruitment process, this may include criminal, education credentials, employment history, and other background information relevant to your employment qualifications