Executive Assistant

Harvey Nash USA has been engaged to find an Executive Assistant to provide high-impact administrative support to senior leadership for a leading technology organization.

Location: Bellevue, WA – Onsite

Duration: 12 Months

We are seeking an experienced and adaptable Executive Assistant who can quickly learn executive preferences, manage competing priorities, and provide reliable administrative support in a fast-paced environment.

Day-to-Day Responsibilities

• Manage complex, high-volume executive calendars across multiple time zones.
• Schedule, reschedule, and prioritize meetings based on business needs.
• Proactively identify and resolve scheduling conflicts.
• Serve as a point of contact for internal and external stakeholders.
• Draft, proofread, and manage executive email correspondence.
• Screen and prioritize incoming communications and flag urgent items.
• Prepare meeting agendas, talking points, pre-read materials, and briefing documents.
• Coordinate meeting logistics, including rooms, A/V, and attendees.
• Take meeting notes and track action items through completion.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Build detailed travel itineraries and assist with travel disruptions.
• Process expense reports accurately and on time.
• Support team events, offsites, Town Halls, and employee engagement activities.
• Coordinate with vendors and manage event-related logistics.
• Maintain distribution lists, team resources, and filing systems.
• Process office supply and procurement requests.
• Support onboarding logistics for new team members.
• Assist with workspace coordination, including desk assignments and seating.

Must-Have Skills

• 3+ years of experience as an Executive Assistant supporting senior or executive-level leadership.
• Experience managing complex calendars across multiple time zones.
• Strong scheduling, prioritization, and calendar conflict-resolution skills.
• Experience coordinating domestic and international travel.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, or equivalent tools.
• Ability to work independently and effectively in a fast-paced environment.

Nice-to-Have Skills

• Experience supporting senior leadership in a large or complex organization.
• Experience coordinating executive/team events, offsites, or Town Halls.
• Experience with expense management systems.
• Experience with procurement processes and tools.
• Experience supporting onboarding and workspace coordination.
• Familiarity with working across multiple teams, functions, and time zones.

Soft Skills

• Highly organized and detail-oriented.
• Strong time-management and prioritization skills.
• Proactive and solutions-oriented.
• Excellent communication and interpersonal skills.
• Comfortable managing ambiguity and changing priorities.
• Able to maintain composure under tight deadlines.
• Adaptable and quick to learn new processes and executive preferences.
• Strong follow-through and accountability.
• Professional and confident when interacting with senior stakeholders.

Education

• Bachelor's degree preferred.
• Equivalent combination of education and relevant Executive Assistant experience may be considered.

A reasonable, good faith estimate of the minimum and maximum hourly wage for this position is $25/hr - $29/hr on W2.

About Us:

Harvey Nash is a national, full-service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.

Featured Benefits:

Medical insurance, Vision insurance, Dental insurance, 401(k)