Executive Assistant

Our client, a luxury brand , is seeking a full-time Executive Assistant to join their team in New York City .This is a fully in-office position providing high-level administrative and operational support to company executives and VIP guests in a fast-moving, highly professional environment.

Job Responsibilities

• Provide day-to-day administrative support to company executives in partnership with the Executive Office Manager.
• Anticipate executive needs and proactively manage upcoming priorities and requests.
• Coordinate meetings, including scheduling, invitations, meeting rooms, agendas, and meeting notes.
• Manage executive correspondence, presentations, recurring reports, databases, and other materials.
• Coordinate domestic and international travel arrangements and itineraries for executives and VIP guests.
• Prepare and process executive expense reports.
• Support company events, including employee celebrations and industry dinners, by coordinating guest lists, name tags, agendas, and other logistics.
• Partner with teams across the organization on special projects and company-wide initiatives.
• Maintain a polished and welcoming executive office environment, including supplies, refreshments, flowers, and other day-to-day needs.
• Manage daily catering and restaurant reservations.
• Take on additional administrative and special projects as needed.

Job Qualifications

• 3+ years of relevant Executive Assistant or administrative experience.
• Exceptional organizational skills and attention to detail.
• Strong professional presence, communication skills, and business etiquette.
• Ability to anticipate needs and respond appropriately to changing priorities.
• Strong judgment, discretion, and confidentiality.
• Ability to manage a high volume of work while maintaining accuracy and professionalism.
• Advanced proficiency in Microsoft Office, including PowerPoint, Word, Excel, Acrobat, and Outlook.
• Experience with CRM, travel, expense, and other business platforms.
• Knowledge of travel and hospitality best practices.

Salary: $75k-$85k

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!

If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.

We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact [email protected]

For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.

Please refer to our website: www.pyramidcg.com for access to our Right to Work and E-Verify.