Executive Assistant

Summary:

The QTI Group has partnered with a confidential nonprofit organization in search of an Executive Assistant to support its Chief Executive Officer. This highly visible role will serve as a trusted partner to the CEO, providing executive-level administrative, organizational, and Board support within a mission-driven organization.

This is an excellent opportunity for a polished and proactive professional who thrives in a fast-paced environment, enjoys supporting executive leadership, and takes pride in keeping priorities, people, and processes moving forward.

Location: Waukesha, WI (Fully Onsite); occasional travel within greater Milwaukee area

Compensation: $70,000 - $75,000 annually, based on experience

Responsibilities:

• Provide high-level support to the CEO, including complex calendar management, travel coordination, correspondence, meeting preparation, and follow-up activities.
• Anticipate executive needs, proactively identify priorities, and ensure timely follow-up on key initiatives and commitments.
• Track deadlines, action items, and organizational priorities to support successful execution and accountability.
• Coordinate Board of Directors activities, including agendas, meeting materials, governance documents, minutes, and communications.
• Attend Board meetings and prepare accurate meeting minutes and follow-up documentation.
• Support executive leadership meetings, special projects, and organizational initiatives.
• Maintain confidential records, governance documents, and executive files in an organized and secure manner.
• Serve as a professional liaison between executive leadership, Board members, employees, and external partners.
• Coordinate meetings and events involving executive leadership, Board members, and external stakeholders.
• Utilize Microsoft 365 and related technology to manage schedules, communications, presentations, and documentation.
• Support occasional Board meetings and executive activities outside of traditional business hours as needed.

Qualifications:

• 3+ years of Executive Assistant experience, preferably to a CEO, President, or C-suite executive.
• Experience managing complex calendars, travel arrangements, and executive-level priorities.
• Experience supporting leadership teams or Boards of Directors.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently, anticipate needs, and take initiative.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Preferred:

• Board governance and meeting support experience.
• Associate's or Bachelor's degree in Business, Communications, Healthcare Administration, or a related field.
• Experience working within healthcare, senior living, nonprofit, or other mission-driven organizations.