Executive Assistant

About the role

United Vehicles Industries Sdn. Bhd. is looking for a highly organised, proactive and professional Executive Assistant to provide direct support to the CEO and assist in coordinating management and business activities across the Group.

Key responsibilities

• Provide secretarial and administrative support to the CEO, including calendar management, appointments, meetings, correspondence and confidential matters.
• Coordinate management meetings, project meetings and business reviews, including preparing meeting materials, taking Minutes of Meeting (MOM) and following up on action items.
• Assist the CEO with special projects, strategic initiatives and management assignments, ensuring timely follow-up and completion.
• Coordinate with Heads of Divisions/Departments to monitor progress on management decisions, projects and operational matters.
• Prepare and manage business correspondence, reports, presentations and other documents as required by the CEO.
• Arrange business travel, including flight ticket bookings, hotel reservations, airport transfers and travel itineraries for the CEO and senior management.
• Coordinate OEM/customer meetings, factory visits and VIP visits, including meeting arrangements, venue setup, hospitality and transportation.
• Support OEM and customer-related activities, including meetings, correspondence, customer portals and follow-up on customer requirements.
• Assist with executive expense claims, document signing and confidential records.
• Maintain proper filing and documentation for the CEO's office.

About you

• Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related field.
• 2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Personal Secretary or Administrative Assistant.
• Experience supporting senior management or C-level executives will be an advantage.
• Familiar with preparing Minutes of Meeting (MOM), meeting coordination and follow-up on action items.
• Familiar with flight ticket booking, hotel reservations and other business travel arrangements.
• Strong organisation, coordination, follow-up and time management skills.
• Good written and verbal communication skills in English and Bahasa Malaysia and
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Able to handle confidential information with professionalism and discretion.
• Proactive, mature, detail-oriented and able to work independently.

About us

United Vehicles Industries Sdn. Bhd. is an automotive/manufacturing organisation.