Executive Assistant

This is a golden opportunity for you to join an esteemed market leader. Tai Ping Carpets is expanding its residential business in Asia and we’re looking for a proactive and detail-oriented individual to join our Hong Kong team. We are seeking an experienced, proactive and highly organised Executive Assistant to provide comprehensive support to the CEO of a listed company.  This trusted role requires exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.  The successful candidate will work closely with senior management, the Company Secretary and key stakeholders to ensure the smooth execution of executive and Board-related matters.

Key Responsibilities:

CEO Support

• Provide full-spectrum administrative and executive support to the CEO, including calendar management, meeting coordination, correspondence and daily business activities.
• Proactively manage and optimise the CEO’s schedule, ensuring effective prioritisation of commitments and seamless execution of business priorities.
• Arrange domestic and international business travel for the CEO, including flights, accommodation, transportation, visas, itineraries and related expense administration.

Board & Senior Management Support

• Assist the Company Secretary in the preparation, coordination and timely distribution of Board and Committee meeting materials.
• Coordinate travel arrangements for members of the Board of Directors when required, ensuring compliance with the Company’s travel policies, approval procedures and governance guidelines.
• Support CFO and CSO, with travel scheduling and booking arrangements as required.
• Coordinate senior management meetings, corporate events, VIP visits and stakeholder engagements.

Administration & Operations

• Manage the Company Driver’s schedule to support the CEO’s transportation requirements and coordinate transportation arrangements for VIP guests and customer visits, ensuring a seamless and professional experience.
• Manage travel-related claims, reimbursements and supporting documentation in compliance with Company policies.
• Handle confidential and commercially sensitive information with the highest level of professionalism and discretion.
• Remain responsive to urgent business needs outside normal office hours when necessary.
• Undertake ad hoc projects and assignments as directed.

Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum 8 years’ experience providing executive support to C-suite executives, Board members or senior management within a sizeable organisation. Preferably in the luxury consumer goods, lifestyle and arts, or interior design and architect industry.
• Experience gained from a listed company, multinational corporation, financial institution, professional services firm, family office or other complex corporate environment is preferred.
• Demonstrated experience supporting Board-related activities, executive scheduling and complex travel arrangements.
• Overseas education and/or international work experience is highly preferred.
• Excellent written and verbal communication skills in English and Chinese; proficiency in Putonghua is an advantage.
• Strong organisational, interpersonal and stakeholder management skills, with meticulous attention to detail.
• High levels of integrity, discretion, professionalism and accountability.
• Proactive, resourceful and able to work independently under pressure while managing competing priorities.
• Willing and able to provide support outside normal office hours when business needs require.
• Proficient in Microsoft Office applications and virtual collaboration platforms, including Microsoft Teams, Zoom and Google Meet.

Benefits & Others:

• Medical & Dental insurance
• 12-month salary + Performance bonus
• 5 days work, public holiday
• Friendly company culture