Executive Assistant

K&L Gates | Sydney Metropolitan

Closing date: 02/11/2026

DISCOVER more opportunities to DEVELOP your talents and THRIVE in a dynamic legal landscape

About the role

We are seeking an experienced and enthusiastic Executive Assistant to join our Sydney office and provide dedicated support to the Managing Partner, Australia and Director, Regional Administration.

This is an exciting opportunity to work closely with key members of our Australian executive leadership team. You will be a trusted partner, providing comprehensive administrative support, managing confidential and sensitive information, coordinating key initiatives and liaising with senior stakeholders across the firm.

What does the role involve?

• Providing high-level administrative support to members of the Australian executive leadership team
• Preparing various documentation and correspondence
• Coordination of executive recruitment activities and managing the associated administrative tasks
• Diary management and meeting coordination
• Managing expense reconciliations
• Coordinating travel arrangements and logistics for domestic and international travel
• Handling confidential firm information
• Assisting with general enquiries

About you

We are looking for a highly organised, proactive and resourceful Executive Assistant who enjoys working in a fast-paced and collaborative environment.

This autonomous role offers a rewarding opportunity to work closely with senior leaders, partners and staff across the firm. You will bring sound judgement, exceptional attention to detail, strong organisational skills and the discretion required to manage sensitive and confidential information.

In addition to the above, you will be proficient in the Microsoft Office suite and have excellent written communication skills. You will also have experience supporting senior stakeholders and executives, with the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

The extras

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

• 26 weeks’ paid parental leave
• Health and well-being programs - including gym subsidies
• Paid annual volunteering opportunities
• Social events - social club and sporting teams
• Salary continuance insurance
• A friendly and supportive working environment

About Us

K&L Gates is a fully integrated global law firm with lawyers located across North America, Europe, Asia, Australia and the Middle East. In Australia, we have offices in Sydney, Melbourne, Brisbane and Perth, providing clients with deep local market knowledge supported by the resources and reach of a global platform.

At K&L Gates, collaboration is at the heart of everything we do. Our lawyers work seamlessly across practices, offices and jurisdictions to deliver innovative and practical solutions for clients. We foster an inclusive, high-performing culture where individuals are empowered to grow their careers while contributing to meaningful work for leading organisations across Australia and around the world.

Do you like what you see?

Please apply via our Careers page at www.klgates.com. You can also visit our website to learn more about K&L Gates.

For more information, please contact Tania Brierley, Recruitment Consultant at [email protected]

Referrals from agencies are not accepted at this time.

K&L Gates reserves the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an Indigenous and/or culturally and linguistically diverse background.

Stay safe when applying online and be aware of jobs and employment-related scams via scamwatch.gov.au