Executive Assistant

Join Osprey Supplies, a leader in premium aluminium windows, doors, and sunrooms. As our business continues to grow, we are seeking a highly organised, proactive Executive Assistant to the Director to provide high-level administrative, operational, and coordination support to the Director across multiple business functions.

This is a dynamic and trusted role suited to someone who enjoys responsibility, discretion, and working closely with leadership to keep the business running smoothly.

Key Responsibilities

• Provide comprehensive personal and professional support to the Director
• Manage schedules, meetings, travel arrangements, and priorities efficiently
• Act as a key communication link between the Director, internal teams, and external stakeholders
• Assist with preparation of reports, documents, presentations, and correspondence
• Coordinate follow-ups on projects, tasks, and deadlines across departments
• Support business operations, workflow improvements, and strategic initiatives
• Maintain accurate records, files, and confidential information
• Assist with CRM updates, basic project tracking, and administrative oversight
• Handle ad-hoc tasks to ensure the Director can focus on high-level decision-making

About You

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication skills
• High level of professionalism, discretion, and reliability
• Proactive, solutions-focused mindset with the ability to anticipate needs
• Ability to manage multiple priorities and work independently
• Comfortable working in a fast-paced, growing business environment
• Experience in construction, architecture, manufacturing, or building materials is an advantage

What We Offer

• Base salary + performance-based incentives
• Close mentorship and exposure to senior leadership and business strategy
• Career development opportunities within a growing organisation
• Supportive, professional, and team-oriented environment
• Profit-sharing opportunities for high performers

If you’re highly organised, trustworthy, and motivated to work closely with leadership in a business that values precision, innovation, and teamwork — we’d love to hear from you. Apply now.

Job Type: Full-time

Pay: $40,000.00 – $80,000.00 per year

Work Authorisation:

• Australia (Required)

Work Location: In person