Executive Assistant

About the role

This role involves providing comprehensive support to the CEO across calendar management, communications, project assistance, and strategic priorities. You will manage the CEO's time to optimize for strategic focus, collaborate on company-led projects through research and brief preparation, conduct detailed research on specified topics, and handle both professional task management and personal assistance such as event planning and logistics coordination.

Key responsibilities

• Manage the CEO's calendar, communications, and priorities, ensuring time is optimized for strategic focus
• Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed
• Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs
• Anticipate needs, organize priorities, and ensure deadlines are met with precision
• Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO's daily activities
• Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks
• Interface with other team members and, on occasion, the CEO's spouse to ensure smooth coordination on overlapping tasks
• Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite, and Go High Level to manage tasks effectively
• Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard

About you

• At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively
• Strong background in research, planning, and managing projects from direction to completion
• Experience in managing calendars, email, and documents remotely
• Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms
• Exceptional organization and time management
• Strong written and verbal communication in English
• Ability to handle multiple priorities and tasks with precision and efficiency
• Proactive problem-solving and decision-making
• Self-motivated, tech-savvy, and able to anticipate needs