Executive Assistant

We are seeking a highly professional, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to members of the Executive Leadership Team. This individual will serve as a trusted partner to senior leaders by managing complex schedules, coordinating communications, facilitating travel arrangements, and supporting critical business initiatives.

Responsibilities

• Serve as a representative of Executive Leadership and proactively anticipate business needs.
• Manage complex executive calendars, meeting coordination, and scheduling logistics.
• Monitor, prioritize, and manage executive email inboxes and correspondence.
• Coordinate domestic and international travel arrangements, including flights, hotels, and transportation.
• Prepare presentations, reports, and meeting materials through cross-functional collaboration.
• Attend meetings to document key decisions, action items, and deadlines.
• Track deliverables and follow up to ensure timely completion of commitments.
• Review and process executive expense reports in compliance with company policies.
• Assist with administrative procedures, PTO coordination, onboarding activities, and event planning.
• Support large-scale conferences, leadership meetings, training sessions, and company events.
• Travel to Mexico and various U.S. locations approximately 1-4 times annually to support business events.

Qualifications

• 5+ years of executive administrative support experience preferred.
• Experience supporting Vice President-level or senior leadership executives strongly preferred.
• Exceptional organizational, communication, and time-management skills.
• Demonstrated ability to exercise discretion and handle confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong attention to detail with the ability to manage competing priorities effectively.
• Experience coordinating complex travel arrangements and managing executive calendars.
• Proven ability to work independently and collaboratively across multiple departments.
• Event planning and project coordination experience is a plus.

Desired Skills and Experience Administrative Support, Executive Support, Office Operations, Communication and Organization, Technology, Professional Skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)