Executive Assistant

UPEPE Media is a Lahore-based office working with US clients on web, design and marketing operations across multiple brands. We're hiring a full-time Executive Assistant to work directly with senior management — on-site at our Johar Town office, on the night shift.

This is not a scheduling-and-calls role. You'll handle real operational work: writing, coordinating, tracking and following up across everything the business runs on. We work AI-first — you should already be using tools like ChatGPT or Claude to draft, summarize and organize your work, with the judgment to polish what they produce.

What you'll do

• Draft and manage business correspondence in excellent English: client emails, follow-ups, quotes and internal documents
• Prepare and maintain documents: proposals, HR paperwork, SOPs, reports and spreadsheets
• Coordinate with vendors and suppliers: requesting quotes, comparing pricing, tracking orders and chasing deliverables
• Track tasks and follow-ups across multiple projects so nothing is dropped — you are the person who closes loops
• Do online research and summarize findings clearly: suppliers, tools, competitors, whatever the day needs
• Handle day-to-day office admin and support HR basics: records, onboarding paperwork, attendance
• Take rough instructions and come back with finished work — minimal hand-holding

Requirements

• 2+ years in an assistant, coordinator or operations role
• Excellent written English — most of your output is written, much of it client-facing for US customers
• AI-first working style: AI tools are already part of how you draft, organize and research
• Strong with Google Workspace or MS Office — documents, spreadsheets, shared drives
• Highly organized and reliable: you track your own task list and follow up without being reminded
• Discretion — you'll handle business information that stays in the business

Proof of work required
Your application must include a short cover note written by you, telling us why you fit this role. Applications without it won't be considered.

Job details

• Job type: Full-time, on-site
• Location: Johar Town, Lahore
• Schedule: Monday to Saturday, 6:00 PM – 3:00 AM (night shift, aligned with US business hours)
• Pay: market competitive, based on experience

Pay: From Rs80,000.00 per month

Application Question(s):

• In 4–5 sentences written by you (not AI), describe the most responsibility you've held in a previous role — what you owned end-to-end.
• Your manager forwards you an angry email from a US client about a delayed order and says "handle it." Write your reply to the client in 3–5 sentences.
• Describe one way you use AI tools in your current work, and one mistake you've caught in AI output.

Work Location: In person