Executive Assistant

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

The Organising Superstar Behind a High-Performance Real Estate Team

Are you the person who sees what needs to happen before anyone else does?

Do you love a busy day, a full calendar, multiple moving parts and the satisfaction of turning chaos into order?

We’re looking for an exceptionally organised, switched-on and resilient Executive Assistant to work directly alongside our Managing Director in a fast-paced real estate business.

This is not a traditional “diary management” EA role.

You will be at the centre of the action — helping drive the daily operation of the MD’s sales business unit, supporting 3–4 high-performing sales agents, keeping documentation on track, coordinating meetings and making sure the right things happen at the right time.

Think of yourself as the operational engine room of the team.

THE ROLE

Your job is simple:

Keep the MD organised. Keep the sales team moving. Keep the wheels turning.

You’ll take ownership of the details that allow the Managing Director and sales team to focus on listing and selling properties.

Your responsibilities will include:

• Managing the Managing Director’s calendar, appointments and daily priorities
• Coordinating meetings, appointments and commitments across a busy sales operation
• Overseeing the day-to-day operation of the MD’s sales business unit
• Supporting and coordinating 3–4 sales agents
• Ensuring sales documentation, agreements and other paperwork are completed accurately and on time
• Keeping track of deadlines, follow-ups and outstanding actions
• Preparing and running sales meetings and other team meetings
• Keeping the team accountable to agreed actions and deadlines
• Liaising with clients, agents, administrators and other stakeholders
• Helping the MD stay focused on the highest-value priorities
• Bringing structure, urgency and organisation to a fast-moving environment

WHO ARE WE LOOKING FOR?

We’re looking for an organising superstar. Someone who gets genuine satisfaction from having everything under control.

You will probably be someone who:

• Is exceptionally organised and detail-focused
• Can juggle multiple priorities without losing track of anything
• Moves quickly and gets things done
• Has excellent follow-through — if you say you’ll do something, it gets done
• Is confident chasing people and holding them accountable to deadlines
• Can work under pressure without becoming overwhelmed
• Has strong communication skills and can deal confidently with a wide range of people
• Is proactive rather than waiting to be told what to do
• Spots problems early and finds solutions
• Has high standards and takes pride in getting things right
• Is comfortable with changing priorities and an unpredictable day
• Has the resilience and maturity to operate in a high-pressure environment
• Can think two or three steps ahead

You don't need to be a real estate expert.

You do need to be smart, organised, commercially aware and able to learn quickly.

Real estate experience would be an advantage, but the right attitude, capability and personality are more important to us.

READY FOR THE CHALLENGE?

If you're looking for a quiet, predictable 9–5 where every day looks the same, this probably isn't the role for you.

If you're an energetic, highly organised operator who loves being in the middle of a fast-moving business and wants to become the person who makes things happen...

We want to hear from you.

Apply now and tell us why you're the organising superstar we're looking for.