Executive Assistant

We are is seeking an organised, proactive, and highly professional Executive Assistant to provide dedicated administrative and operational support to two senior leaders. This role plays a pivotal part in ensuring the smooth day-to-day running of the organisation by managing schedules, coordinating meetings, handling communications, and supporting key projects and initiatives.

Key Responsibilities:

• Manage complex calendars, appointments, and meeting schedules for two senior leaders.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Act as a key point of contact for internal and external stakeholders.
• Prepare correspondence, reports, presentations, and other business documentation.
• Organise travel, accommodation, and event logistics as required.
• Maintain accurate records and ensure confidential information is handled professionally.
• Support project coordination and assist with organisational initiatives.
• Provide general administrative support to enable efficient leadership operations.

Skills & Experience:

• Previous experience as an Executive Assistant, Personal Assistant, or in a senior administrative role.
• Exceptional organisational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to maintain confidentiality and exercise discretion.
• Ability to speak and understand te reo Māori is highly desirable

A self-motivated and adaptable professional who thrives in a fast-paced environment, can anticipate needs, and enjoys building strong working relationships while providing high-level support to senior leadership.

Give the team a call for a friendly, confidential chat on [07 3482424](tel:07 3482424), or apply now with your CV.

Please note: Only shortlisted candidates will be contacted.