EXECUTIVE ASSISTANT

About the role

The Executive Assistant is primarily responsible for providing administrative support to the Segment Head and as a shared resource to the whole Segment. The Executive Assistant is expected to provide coordination between various internal and external stakeholders and senior management.

Key responsibilities:

• Schedule and coordinate appointments, meetings and events including registration and travel arrangements to ensure that all are in order for the Segment Head
• Develop and maintain a filing system of confidential files, forms, memos, contracts and other related documents for the reference of the Segment Head
• Request payment for Segment Head's expenses and reimbursement to ensure prompt processing and to correctly book the expenses
• Develop presentations and/or correspondence and prepare presentation materials to assist the Segment Head
• Proactively follow up resolution of client concerns to ensure all are addressed within agreed TAT
• Maintain high levels of confidentiality and discretion when dealing with sensitive information, such as financial data, legal documents, or personnel records
• Assess the urgency and importance of various tasks and manage multiple priorities efficiently to ensure deadlines are met and objectives are achieved
• Represent the executives in interactions with internal and external stakeholders, maintaining professionalism and upholding the organization's image and values

Qualifications:

• Graduate of any 4 year Bachelor's/College Degree, preferably related to Business, Banking or Finance
• Adept in the needed MS Office systems
• At least 1 year experience in secretarial role
• Willing to be assigned in Makati