Executive Assistant

About the role

An Executive Assistant role supporting management with administrative and coordination responsibilities across scheduling, meetings, documentation, and project coordination.

Key responsibilities

• Manage and schedule appointments, meetings, and various activities for executives
• Prepare data and documents for meetings, and create meeting summaries with follow-up tracking
• Coordinate between executives and internal departments, as well as clients, partners, and external contacts
• Monitor progress of tasks assigned by executives and coordinate with relevant parties to ensure timely completion
• Prepare, verify, and maintain documents and information related to executive work as assigned
• Receive, screen, and prioritise information and issues before presenting to executives
• Support and coordinate meetings, client appointments, events, and company activities
• Assist with planning, coordination, and monitoring of various projects as assigned
• Maintain confidentiality of information related to executives and the company
• Perform other duties as instructed and assigned by executives

About you

• Bachelor's degree in Business Administration, Management, or related field
• Strong coordination, prioritisation, and time management skills
• Detail-oriented, responsible, and able to manage multiple tasks simultaneously
• Good communication and interpersonal skills, able to coordinate with internal and external contacts
• Proficient in Microsoft Office and Google Workspace
• Problem-solving skills and ability to work under urgent circumstances
• Flexibility to adapt to changing situations and work priorities
• Ability to maintain confidentiality of executive and company information
• Experience as Executive Assistant, Secretary, Coordinator, or related role (preferred)
• Valid driver's license and ability to drive (preferred)