Executive Assistant

We're looking for a sharp, organised executive assistant to work directly with our director across a range of businesses and projects, including real estate, education and finance in Australia, and international business in Dubai. No two weeks will look the same. You'll keep the director's time, priorities and projects on track, and you'll get broad exposure to how businesses are built and run locally and overseas.

What you'll do

Executive support

• Manage the director's diary, inbox, calls and meetings across Sydney and Dubai time zones
• Prioritise requests and decide what needs the director's attention
• Prepare documents, presentations, correspondence and meeting notes
• Book and coordinate international travel, including flights, accommodation, visas and itineraries
• Follow up on action items so they get done

Project coordination

• Track tasks, deadlines and progress across several businesses and projects
• Work with staff, clients, suppliers, accountants, solicitors and other advisers in Australia and the UAE
• Research new opportunities, including overseas markets, and summarise the findings
• Help set up new ventures: registrations, paperwork, systems and suppliers

Client and office administration

• Be a first point of contact for local and international enquiries and book appointments
• Onboard new clients, including agreements, ID checks and records
• Keep files, databases and records accurate and up to date
• Handle invoices, expenses and general office tasks

What you'll bring

• Experience as an executive assistant, personal assistant or senior administrator
• Strong organisation and the ability to juggle competing priorities
• Clear, professional communication in writing and on the phone
• Initiative: you spot what needs doing and get on with it
• Discretion with confidential business and personal information
• Flexibility for the occasional early or late call with Dubai
• Confidence with Microsoft 365 or Google Workspace, and with learning new systems
• Experience with international business, real estate, finance, education or a start-up is a plus but not essential

What we offer

• Direct work with the director and real responsibility from day one
• Variety across industries, countries and new ventures
• Room to grow into an operations or project management role

To apply: send your resume and a short cover.

Pay: $65,000.00 – $75,000.00 per year

Work Location: In person