Executive Assistant

ob Summary

We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The successful candidate will manage schedules, coordinate meetings and travel, handle correspondence, prepare reports and presentations, and ensure the executive’s day-to-day activities run efficiently.

The ideal candidate is a strong communicator with excellent attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including agendas, meeting rooms, invitations, and follow-ups.
• Screen and manage emails, calls, correspondence, and other communications.
• Prepare presentations, reports, briefing documents, meeting notes, and other executive materials.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
• Maintain confidential files, records, documents, and business information.
• Prepare and track meeting action items and ensure timely follow-up.
• Act as a liaison between the executive, employees, clients, partners, and other stakeholders.
• Assist with planning corporate events, conferences, dinners, and executive engagements.
• Conduct research and compile information to support executive decision-making.
• Handle expenses, invoices, purchase requests, and other administrative matters as required.
• Support special projects and strategic initiatives assigned by the executive.
• Anticipate the executive's needs and proactively resolve administrative and logistical issues.
• Maintain a professional and highly organized executive office environment.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and ability to handle confidential information.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize competing deadlines.
• Professional appearance, attitude, and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Proficiency in Microsoft Office / Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently with minimal supervision.
• Flexibility to support senior leadership outside standard working hours when required.

Preferred Skills

• Experience supporting C-level executives or business owners.
• Experience working in a fast-paced corporate or international environment.
• Strong calendar and travel management experience.
• Excellent stakeholder and relationship-management skills.
• Familiarity with project-management and collaboration tools.
• Fluency in English; additional languages are an advantage.
• UAE/GCC experience is an advantage.

Pay: AED5,000.00 - AED5,500.00 per month

Work Location: In person